Administrative Assisatant

Our reputable healthcare client in Richmond Hill is seeking an experienced Administrative Assistant for an immediate 3 week contract opportunity. This fully onsite position provides high-level administrative and organizational support to two Associate Vice Presidents (AVPs), with occasional travel to the Markham site for meetings.

Hours: Monday to Friday, 8am-4pm.
Pay Rate: $30/hour.
Location: Fully on site in Richmond Hill
Contract role: ASAP - January 23rd.

Please note: A Vulnerable Sector Check will be required for this role.

Key Responsibilities:

• Manage calendars, coordinate meetings, and arrange travel for two Associate Vice Presidents
• Handle confidential communications and correspondence
• Prepare and organize meeting agendas; take and transcribe meeting minutes
• Maintain and organize documentation and records
• Draft, proofread, and edit letters, memos, presentations, and other business documents
• Coordinate internal and external meetings and provide project support as needed

Qualifications:

• Minimum of 2 years’ experience providing executive support to senior leadership
• Advanced proficiency in Microsoft Office 365, including Word, Excel, PowerPoint, and SharePoint
• Strong organizational and time management skills, with the ability to multitask effectively
• Proficient in taking minutes and producing accurate, high-quality documentation
• Experience in a healthcare setting is a strong asset
• Excellent judgment, problem-solving, and interpersonal communication skills
• Ability to work collaboratively with a diverse range of internal and external stakeholders

Thank you for considering this opportunity!

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.