Sr. Executive Assistant

Location: Downtown Toronto, Ontario | Hybrid, 2 days onsite (Tuesday and Wednesday)

Language: English, fluent written and verbal communication required

 

About the Opportunity

Our client is seeking a highly organized and proactive Senior Executive Assistant to support a senior leader within a fast-paced, professional environment. This role plays a critical part in ensuring seamless day-to-day operations while enabling leadership to focus on strategic priorities.

You will work closely with executive leadership and internal stakeholders, acting as a trusted partner who brings structure, discretion, and clarity to complex schedules, projects, and communications. This is an opportunity to make a meaningful impact within a dynamic organization where strong relationships and sound judgment matter.

 

What’s in it for You

You’ll join a workplace that values collaboration, professionalism, and trust. This role offers exposure to senior leadership, meaningful responsibility, and the opportunity to operate as a key contributor in a high-impact support function.

If you thrive in environments that value initiative, organization, and clear communication, this role offers both stability and the chance to continue growing your executive support career.

 

Your Responsibilities

• You’ll manage complex executive calendars, inboxes, and correspondence to ensure priorities are executed seamlessly.
• In this role, you’ll prepare, proofread, and format documents, presentations, and reports with precision.
• You’ll coordinate meetings and events, including agendas, minutes, follow-ups, and logistics.
• You’ll arrange domestic and international travel, preparing detailed itineraries and supporting last-minute changes.
• You’ll process expenses, invoices, and assist with billing activities accurately and efficiently.
• You’ll act as a key point of contact for internal and external stakeholders while maintaining confidentiality.
• You’ll provide administrative and project support to the executive and broader leadership team as needed.

 

Skills and Qualifications

• 8+ years of experience supporting senior executives in a fast-paced environment, including C-suite support.
• Post-secondary education or equivalent professional experience.
• Strong organizational, prioritization, and problem-solving skills.
• Excellent written and verbal communication abilities.
• High level of discretion when handling confidential information.
• Advanced proficiency in MS Office, including Outlook, Excel, and PowerPoint.

 

Note from the Hiring Manager

“We’re looking for someone who is proactive, highly organized, and comfortable being a trusted partner to senior leadership. This role is ideal for someone who takes pride in keeping things running smoothly and brings a calm, professional presence to everything they do.”

 

Why Partner with Altis

If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.