Scanning/Records Clerk

Location: Toronto, ON (Fully On-site, Yonge & Bloor area)
Language: English, professional written and verbal communication required
Duration: 3-month contract
Background Check Requirement: Criminal background check and references required

About the Opportunity

This short-term opportunity is ideal for someone who enjoys hands-on, detail-driven work and takes pride in helping organizations stay organized and compliant. You will support a well-established public sector regulatory organization that is continuing its transition from paper-based records to a modern digital environment.

Working closely with a small, collaborative team within Corporate Services and Human Resources, you will play a meaningful role in a records management and digitization project. Your work will directly support internal teams and help ensure accurate, accessible information for thousands of registrants across Ontario. This is a fully on-site role where teamwork, reliability, and precision truly matter.

What’s in it for You

You will gain exposure to public sector operations and records management best practices within a professional, mission-driven environment. This role offers clear objectives, structured processes, and the satisfaction of completing a project from start to finish. You will work alongside supportive colleagues in a workplace that values collaboration, accountability, and respect.

This is a great opportunity if you enjoy focused project work, thrive in structured settings, and are looking to add meaningful contract experience to your resume.

Your Responsibilities

• You will review, sort, and prepare physical documents for scanning in an organized and efficient manner.

• You will scan, name, index, and upload documents into electronic filing systems following established conventions.

• You will verify accuracy and completeness of scanned records, identifying duplicates or missing information.

• You will organize digital folders and maintain clear file structures to support long-term record retention.

• You will track progress using logs and basic Excel spreadsheets to ensure project milestones are met.

• You will collaborate daily with a small on-site team and a designated team lead.

Skills and Qualifications

• 1+ year of administrative, clerical, or records-related experience.

• Hands-on experience using scanners and digital filing systems.

• Strong attention to detail and comfort with repetitive, process-driven tasks.

• Basic Microsoft Excel skills, including data entry and tracking.

• Ability to lift banker boxes up to 30 lbs and remain on your feet as needed.

• Clear communication skills, a collaborative mindset, and sound judgment.

Why Partner with Altis

If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.