Medical Secretary

Location: Toronto, ON (Hybrid)
Language: English, professional proficiency required in both written and spoken communication
Duration: 2-month contract
Background Check Requirement: Criminal background check required

About the Opportunity

This short-term opportunity is ideal for a detail-oriented administrative professional with healthcare experience who thrives in structured, people-focused environments. You will support a specialized healthcare team by ensuring accurate data entry, smooth appointment coordination, and clear communication across clinical schedules.

Working closely with clinicians and administrative partners, your work will directly support patient flow and operational continuity. This role sits within the broader healthcare and mental health space and values accuracy, transparency, and collaboration.

What’s In It for You

You will gain hands-on exposure to healthcare systems and clinical scheduling tools in a supportive, team-oriented environment. This is a great opportunity to contribute meaningfully in a short time frame while strengthening your experience with widely used healthcare platforms. The team values open communication, flexibility, and providing the right level of system support to set you up for success.

Your Responsibilities

• You’ll enter and maintain accurate data within REDCap and other healthcare systems, ensuring high attention to detail.
• In this role, you’ll manage appointment booking and scheduling while working within clinicians’ schedules.
• You’ll support meeting coordination through clear communication and timely follow-ups.
• You’ll apply critical thinking to administrative tasks, flagging issues or inconsistencies as needed.
• You’ll provide regular updates on assigned administrative work, maintaining transparency and accountability.

Skills and Qualifications

• 2+ years of healthcare administrative experience, required.
• Hands-on experience with healthcare systems such as REDCap, Novari, or clinical schedulers.
• Background in mental health or clinical environments is a must.
• Strong data entry skills with proven accuracy and attention to detail.
• Clear, professional communication skills and confidence working with clinicians.
• Comfortable adapting to new systems with guidance and orientation support.

Why Partner with Altis

If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.