Filing Clerk

Scanning Clerk 

Location: Toronto, ON, On-site, 5 days per week 
Language: English, required for clear written and verbal communication
Duration: Short-term contract through the end of March
Background Check Requirement: Criminal background check required

About the Opportunity

This short-term opportunity is ideal for someone who thrives in a focused, independent role and is ready to contribute right away. You’ll be supporting a community health organization dedicated to making services accessible and inclusive for everyone. Your work will directly support internal operations during a critical transition period.

You’ll help ensure employee records are digitized accurately and securely. With limited onboarding time available, this role is best suited for someone who is confident, self-sufficient, and comfortable jumping in with minimal supervision. Your attention to detail will play an important role in supporting a people-first mission within the non-profit healthcare sector.

What’s in it for You

This is a straightforward, well-defined contract with consistent hours from 9:00 a.m. to 5:00 p.m., including a 30-minute lunch break. You’ll gain hands-on experience supporting HR operations in a mission-driven environment.

You’ll enjoy working in a workplace that values trust, autonomy, and efficiency. It’s a great fit if you’re looking for meaningful short-term work, immediate income, and the satisfaction of contributing to a team that supports community wellbeing.

Your Responsibilities

• You’ll digitize physical employee files by scanning and organizing records into accurate PDF formats.

• In this role, you’ll ensure confidential HR documents are handled securely and with discretion.

• You’ll independently manage daily scanning tasks with minimal oversight.

• You’ll maintain organized digital filing systems to support ongoing HR accessibility and compliance.

Skills and Qualifications

• 1+ year of experience in administrative, clerical, or records management roles.

• Strong attention to detail and comfort working with confidential information.

• Ability to work independently and hit the ground running with limited training.

• Basic computer skills, including file management and document handling.

• Reliability and availability to work on-site through the end of March.

Why Partner with Altis

If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.