Executive Assistant

Location: Toronto, Downtown
Language: Advanced English required, both written and spoken
Duration: 3 months contract with a possibility of extention
Hours and set up: 37.5 hours/week; 2 days on site, possibly more.
Background Check Requirement: Successful completion of a criminal background check required.

About the Opportunity

This is a senior-level Executive Assistant opportunity supporting a Vice President or Chief within a complex, fast-paced public sector environment. In this role, you’ll act as a trusted partner to portfolio leadership, managing confidential information, coordinating priorities, and ensuring seamless communication across internal and external stakeholders.

You’ll work closely with executive leaders, government partners, and sector representatives, playing a key role in keeping operations running smoothly and proactively addressing issues before they escalate. If you thrive in environments where discretion, judgment, and initiative matter, this role offers meaningful impact and visibility.

What’s In It for You

You’ll join a people-first organization that values collaboration, professionalism, and continuous improvement. This role offers exposure to senior leadership, involvement in high-impact initiatives, and the opportunity to influence how executive offices operate. It’s an environment that values trust, accountability, and thoughtful problem-solving.

Your Responsibilities

• You’ll manage the flow of confidential information, documents, and activities for the executive office, ensuring urgent matters are prioritized appropriately.
• In this role, you’ll act as a key liaison between portfolio leadership and internal and external stakeholders, including government and sector partners.
• You’ll coordinate complex calendars, meetings, agendas, and briefing materials while tracking action items and follow-ups.
• You’ll draft, review, and coordinate responses to correspondence, briefing notes, reports, and presentations.
• You’ll support executive-led projects and committees, identifying risks, researching issues, and recommending responses.
• You’ll oversee office administration, including budget tracking, expenses, and guiding administrative staff.

Skills and Qualifications

• 5–10 years of progressive experience providing executive support to senior leaders (VP or C-suite)
• Post-secondary education in business, administration, or a related field
• Strong knowledge of executive office protocols and stakeholder management
• Prior experience in OPS or other Public/Government environment
• Advanced written and verbal communication skills
• Proven experience supporting boards or committees
• High proficiency with MS Office, SharePoint, and virtual meeting platforms

Note from the Hiring Manager

“We’re looking for someone who brings sound judgment, discretion, and a proactive mindset, someone who can anticipate needs and truly act as a partner to leadership.”

Why Partner with Altis

If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.