Filing Clerk

Location: Kitchener ON, Fully On-site
Language: English, strong verbal communication required
Duration: Contract until March 31, 2026
Background Check Requirement: Criminal Record Check, full immunization review, and a minimum of two COVID-19 vaccine doses completed

About the Opportunity

This contract opportunity supports a healthcare organization during a critical records digitization initiative. You’ll play a key role in ensuring employee files are accurately prepared, scanned, and safeguarded.

Working closely with a team, you’ll help bring structure, accuracy, and care to confidential records. This is a hands-on, detail-driven role where privacy, organization, and consistency truly matter.

What’s In It for You

You’ll join a collaborative, professional environment that values accountability and trust. This role offers clear expectations, a defined project scope, and the chance to contribute to an important operational milestone. It’s ideal for someone who enjoys focused, methodical work and takes pride in accuracy.

Your Responsibilities

• You’ll disassemble, organize, scan, and reassemble employee files, ensuring all documents belong to the correct file.
• You’ll prepare physical records by removing staples, paper clips, and fasteners prior to scanning.
• You’ll scan double-sided documents with care and accuracy, following privacy and confidentiality protocols at all times.
• You’ll flag any discrepancies or misplaced documents for review.
• You’ll ensure files are never left unattended and are always securely stored.

Skills and Qualifications

• 1+ year of experience in filing, records management, or document handling.
• Proven attention to detail and accuracy in repetitive tasks.
• Comfort with physical tasks including lifting up to 15 lbs, bending, and walking short distances.
• Ability to handle confidential information with discretion and professionalism.
• Familiarity with scanning equipment and basic digital file storage is an asset.
• Availability to work full-time on-site, Monday to Friday, 8:00 a.m. to 4:00 p.m.

Why Partner with Altis

If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.