Executive Assistant

Location: North York, Toronto
Language: English, professional proficiency required in both written and spoken communication
Duration: 1-year contract
Background Check Requirement: Criminal background check required

About the Opportunity

This is an exciting opportunity to join a respected organization within the broader public sector, supporting executive and board-level leadership in a fast-moving and high-impact environment. As an Executive Assistant, you will play a critical role in keeping day-to-day operations running smoothly while managing highly confidential and sensitive information with discretion and care.

Working closely with the Chief Strategy Officer (primary reporting line) and providing ongoing support to the Chair of the Board of Directors, Members of the Board, Corporate Secretary, and the Office of the CEO, you will act as a trusted partner to senior leadership. This role requires strong judgement, professionalism, and a solid understanding of governance and executive operations. It is well suited for a seasoned administrative professional who thrives in a structured environment, enjoys being relied upon, and brings a proactive, solutions-focused mindset to their work.

What’s In It for You

You will join a professional and collaborative workplace that values reliability, accountability, and operational excellence. This role offers regular exposure to C-suite executives and Board members, meaningful work within the public sector, and the opportunity to contribute to initiatives that have real organizational impact.

Your Responsibilities

• You will provide confidential executive-level administrative support to the Chief Strategy Officer, Chair of the Board, Board Members, Corporate Secretary, and senior leaders within the division.
• You will coordinate complex calendars, meetings, and board-related sessions, ensuring logistics, materials, approvals, and technology are in place.
• You will prepare and manage briefing notes, board packages, agendas, minutes, and governance documentation, ensuring accuracy, consistency, and timeliness.
• You will create, format, and proofread professional presentations, reports, and correspondence using Microsoft Office tools.
• You will manage incoming executive and board-level communications, responding or redirecting inquiries with professionalism, discretion, and sound judgement.
• You will support division-wide and corporate initiatives, including executive meetings, governance cycles, events, and internal engagement activities.
• You will maintain organized and secure filing systems, ensuring data integrity, version control, and compliance with records management standards.

Skills and Qualifications

• 8+ years of progressive administrative experience, supporting senior executives, C-suite leaders, and/or Boards of Directors
• Demonstrated experience in complex scheduling, governance support, document preparation, and confidential file management
• Strong understanding of executive operations, governance structures, and accountability practices
• Advanced proficiency with Microsoft Word, Excel, PowerPoint, and Outlook
• Excellent written and verbal communication skills, including proofreading and minute-taking, with exceptional attention to detail
• Ability to work autonomously while collaborating effectively with executives, board members, and cross-functional teams
• Experience in the public sector, government, or a regulated environment is considered a strong asset

Why Partner with Altis

If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics—advocating for you as a candidate for the role, providing access to coaching, and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.