Administrative Assistant

We are seeking a highly organized and proactive Administrative Assistant for a 4-month contract to support daily operations with our client in Toronto. This is a dynamic, multi-faceted role—ideal for someone who enjoys variety, problem-solving, and working closely with both management and skilled staff. 

Key Responsibilities

• Provide administrative support to management, including scheduling, meeting coordination, document preparation, and record keeping.
• Support procurement and supply chain activities such as vendor coordination, purchase orders, and inventory management.
• Maintain accurate site records, databases, and SharePoint documentation.
• Oversee facility-related needs such as supplies, contracts, and service providers.
• Coordinate occasional catering, courier, and logistics support.
• Act as the first point of contact for visitors and general inquiries.
• Handle confidential information with discretion.

Qualifications

• Post-secondary education in Business Administration, Office Management, or a related field.
• Previous experience in an administrative, office coordination, or executive support role.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience with SharePoint or similar document management tools an asset.
• Strong interpersonal and communication skills; able to work with diverse teams.
• Valid driver’s license and access to own vehicle. Occasional driving required in the role.

We’re an equal opportunity employer committed to increasing diversity and inclusion in today’s workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.