Documentation Specialist

Job Title: Document Specialist 
Location: Toronto, ON (Hybrid – 3–4 days in office)
Timings:  8:00 AM- 4:00 PM or 12:00 PM- 8:00 PM
Employment Type: Full-time, Permanent

We are currently hiring two experienced Document Specialists to join a dynamic and fast-paced legal services team. This role is ideal for individuals with strong document production skills, especially within legal or corporate environments.

About the Role:

As a Document Specialist, you’ll be responsible for formatting, editing, and finalizing a wide range of documents with precision. You’ll collaborate with legal assistants and internal teams to ensure high-quality, timely output using Microsoft Office and related tools.

Key Responsibilities:

• Format, revise, and troubleshoot legal and professional documents using advanced Microsoft Word features

• Create and edit Excel spreadsheets, PowerPoint presentations, and fillable PDF forms

• Convert documents across formats (Word, PDF, Excel) while maintaining structure and quality

• Compare and blackline documents, manage tracked changes, and ensure consistency across versions

• Upload, manage, and organize files within document management systems

• Collaborate with internal stakeholders to meet time-sensitive deadlines

What We’re Looking For:

• 3+ years of hands-on document production experience (legal or professional services preferred)

• Advanced skills in Microsoft Office (Word, Excel, PowerPoint); Adobe Acrobat proficiency required

• Strong working knowledge of legal terminology and document formatting standards

• Detail-oriented with excellent proofreading and troubleshooting skills

• Ability to thrive in a deadline-driven, high-volume environment

• Diploma in  Legal Assistant or equivalent experience is a nice to have

We’re an equal opportunity employer committed to increasing diversity and inclusion in today’s workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.