Strategic Planning Associate (Project Administration)

Our client, a well-established regulatory body, is seeking a Strategic Planning Associate for a 3-month contract based in Toronto, with strong potential for an extension.

In this hybrid role, you will provide administrative, logistical, and project support for a new strategic plan, managing communications, coordinating meetings, and developing supporting materials aligned with organizational goals.

Roles and Responsibilities:

• Serve as the primary internal contact for the new strategic plan, handling inquiries, sharing updates and information across the organization, and escalating complex issues to leadership as needed.
• Provide administrative and logistical support for strategic planning activities, including scheduling meetings, arranging logistics, coordinating timelines, and developing and distributing materials.
• Collaborate on agenda development, attend workshops and events, and document key discussions and decisions through timely meeting notes.
• Coordinate logistics for workshops and engagements, including surveys, focus groups, and interviews, preparing and sending invitations and related communications.
• Assist in developing reports, presentations, and briefing materials for strategic initiatives.
• Collaborate with internal and external partners to align strategic planning activities with governance and regulatory requirements, drafting updates and escalating issues to the manager as needed.

Qualifications and Skills:

• Successful completion of a post-secondary degree or diploma.
• A minimum of three years of experience in a similar project administration role.
• Strong planning and organizational abilities, with experience coordinating strategic planning activities, managing timelines, and providing effective meeting support.
• High attention to detail in scheduling, logistics, and administrative tasks, with proven methods for organizing and tracking complex information.
• A client-focused approach with the ability to assess needs, follow up effectively, and maintain professional interactions.
• Excellent verbal and written communication skills, with experience tailoring messages for diverse audiences in various formats while respecting confidentiality.
• Highly flexible and adaptable, with a demonstrated ability to adjust to changing priorities.
• Advanced proficiency in Microsoft Office Suite (Word/Excel/PowerPoint), Acrobat Pro, and collaboration tools including SharePoint, Zoom, OneDrive, and MS Teams.

We’re an equal opportunity employer committed to increasing diversity and inclusion in today’s workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.