Bilingual Executive Assistant

Our Federal Government client is seeking a skilled and motivated Bilingual Executive Administrative Assistant to join their HR Workplace Effectiveness team. This is a pivotal role supporting the Director of Workplace Effectiveness, responsible for a broad spectrum of administrative and coordination duties that keep our HR operations and leadership engagements running smoothly.

Contract-    one (1) year, full-time
Location-    on-site downtown Ottawa, ON
Language-  Bilingual
Clearance-  Reliability level of security clearance

Key Responsibilities

• Manage and coordinate the Director’s calendar and email communications.
• Identify and flag urgent matters requiring immediate attention.
• Track correspondence, remits, and action items to ensure timely follow-up.
• Provide logistics and administrative support for management meetings, including minute-taking and follow-ups.
• Organize meetings with internal and external stakeholders, including senior leadership.
• Draft professional emails and internal communications on behalf of the Director.
• Provide project management support to Workplace Effectiveness team initiatives.
• Coordinate logistics and planning for all-staff meetings.
• Maintain tracking systems for team workforce and workplace data.
• Support various ongoing initiatives within the Workplace Effectiveness function.

Mandatory Qualifications

• College or CEGEP diploma/certificate or High school diploma
• At least 5 years of experience previously supporting a Director, Assistant Director General, Assistant Deputy Minister, CEO, or President in an Executive Administrative capacity
• Previous Human Resources experience is required
• Must be Bilingual
• Must hold a VALID Reliability level of security clearance

Apply Today!

We’re an equal opportunity employer committed to increasing diversity and inclusion in today’s workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.