Senior Administrative Assistant

Our well-known client in the Retail industry is looking for a Senior Administrative Assistant to join their team on a contractual basis. This is a hybrid opportunity working 3 days in their Etobicoke office and 2 days from home. The ideal candidate will have a minimum of 4 years of experience as an Administrative Assistant where they have supported management and/or the executive team. 

Roles and Responsibilities:

• Provide administrative support to the VP, and Senior Director and assist the department as needed.
• Proactively manage inquiries and mail distribution.
• Organize calendars, appointments, and meetings, including arrangements for internal and external meetings.
• Maintain confidentiality in HR proposals and correspondence.
• Manage the Company Bereavement program, including notices and orders.
• Administer daily, weekly, monthly, or annual programs such as postings and service recognition events.
• Oversee the quarterly store recognition program, including budget management and communication.
• Maintain accurate files and employee profiles for senior management.
• Update Collective Bargaining Agreement lists based on incoming unionized employee request forms.
• Assist in preparing documentation for Collective Agreement negotiation and administration.
• Input contract comparison changes as needed.
• Manage leave of absence requests from applicable unions, securing approval and preparing related correspondence.
• Prepare billing summaries.
• Handle department supply orders.
• Update and prepare travel log information and expense reports.
• Administer and track invoices, budget information, and miscellaneous follow-up files.
• Arrange meetings, airline tickets, hotels, and transportation as required.

Qualifications and Experience:

• Completion of a Post Secondary education. 
• A minimum of 4 years experience in an Administrative role supporting management and/or an executive team.
• Intermediate computer skills, including Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Experience with SAP is an asset
• Flexibility to handle ad hoc projects.
• Ability to collaborate with management and administrative personnel.
• Strong organizational skills with a sense of urgency and ability to prioritize tasks.
• Professional verbal and written communication skills.
• Above-average keyboarding skills (accuracy and speed).

We’re an equal opportunity employer committed to increasing diversity and inclusion in today’s workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.