Senior Administrative Assistant

Altis Recruitment is grateful to have the opportunity to partner with an organization the Broader Public Sector to support the recruitment of a Senior Administrative Assistant for a 3 month contract opportunity that may have the opportunity for further extension. This role will be working on-site in Mississauga 4 days a week, working a 7.5 hour work day. The successful candidate will be responsible for providing administrative support to 6 executives, preparing packages for board meetings and scheduling and planning over 25 board, staff and committee meetings throughout the year. 

Roles and Responsibilities

Board and committee meeting support:

• Organize schedules for board, staff, and committee meetings, including venue arrangements when necessary
• Spearhead the creation and dissemination of agendas and meeting materials
• Oversee the capture and handling of action items from meetings
• Develop PowerPoint presentations and informational packages for board meetings
• Attend all Board meetings to record minutes and track action items
• Contribute to planning and executing annual business meetings

Administrative Support for Office and Leadership:

• Supervise the quarterly reporting schedule for Leadership
• Assist HR with the orientation of new staff
• Offer calendar and administrative assistance to the President and Leadership team as required
• Manage the voicemail inbox
• Monitor and forward emails from the general email account to the appropriate recipients within the organization

Qualifications and Skills

• Strong written and verbal communication
• 3+ years of experience working in administration
• Strong technical skills and experience using the MS Office Suite (Word, Excel, Outlook and Powerpoint)

 

Education

• Post-Secondary degree/diploma in administration or related field 

 

We’re an equal opportunity employer committed to increasing diversity and inclusion in today’s workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.