Administrative Assistant - Broader Public Sector

Altis Recruitment is grateful to support an organization within the Broader Public Sector for the recruitment of an Administrative Assistant. This 5 month contract position will support the Executive Director within a hybrid capacity, working 2 days on site out of their Whitby, Ontario office. The successful candidate will be responsible for reviewing, finalizing and ensuring accessibility of reports, presentations and any related materials as required. They will also be focused on calendar management, supporting inquiries from the public and counsellors and supporting other directors as required.

Responsibilities: 

• Offering high-level administrative support to executives
• Addressing inquiries from both internal staff and external parties as needed
• Creating, distributing, and handling various forms of communication like correspondence, reports, presentations, and documents
• Ensuring the accessibility and finalization of Committee and Council materials
• Managing meetings by preparing agendas, materials, recording minutes, and following up on actions
• Coordinating schedules, meetings, and maintaining calendars proactively
• Compiling budget summary documents
• Maintaining confidential records and files according to internal policies

Qualifications:

• A diploma in Office or Business Administration or a related field
• Administrative experience, preferably at a senior level
• Experience within the Broader Public Sector
• Proficiency in Microsoft Office applications
• Experience with Adobe Creative Suite/Creative Cloud is an asset
• Strong organizational, time management, written, verbal, and interpersonal communication skills

We’re an equal opportunity employer committed to increasing diversity and inclusion in today’s workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.