Administrative Coordinator

Our client in the Non-Profit Industry is currently seeking an Administrator to join their team on a full-time permanent basis. This role will be mostly remote, with 1 day onsite required each week in Downtown Toronto. If you are looking for your next long-term and stable opportunity and want to join a welcoming and positive team environment apply today! 

Responsibilities:

• Submit Annual Program-specific Strategic Operational Performance Plans.
• Administer program policies, ensuring accuracy and continuous improvement.
• Provide monthly program outcomes to the Registrar & CEO.
• Monitor program deliverables, processes, and trends for quality improvement.
• Administer Corporate Services Program processes and maintain records.
• Ensure accuracy of Corporate Services Policy and Procedure Manual.
• Coordinate resource, accounting, procurement, asset, and facilities management.
• Ensure timely and accurate bank deposits.
• Process manual payments, refunds, and electronic payments with daily reconciliation.
• Review and reconcile invoices with Purchase Orders and/or Contracts, assigning appropriate expense codes.
• Oversee records and information systems, risk management, and liaise with the IT team for IT support.
• All organization-wide administrative policies and procedures are maintained in a central e-records library in SharePoint and are current and accurate for all program areas.
• Assist with coordination and scheduling of Board meetings.
• Keep Board Policy Manual and Orientation Manual current.
• Organize Executive Committee meetings and maintain records.
• Set corporate meetings calendar and ensure staff awareness.

Qualifications: 

Must have:

• Diploma/Degree in Administrative Studies or equivalent education and experience.
• 2- 4 years of relevant experience.
• Proficient on MS Office
• Experience using SharePoint. 
• Effective communication skills
• Ability to work independently and collaboratively in a team.

Nice to have:

• Knowledge and experience in the regulatory sector.
• Proficiency in Records Management.
• Bilingual in English and French.

We’re an equal opportunity employer committed to increasing diversity and inclusion in today’s workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.