Receptionist
Location: Toronto, ON (fully on site)
Employment Type: Full-Time, Permanent
Salary: $50,000–$65,000 annually
Education: Post-secondary education required
Hours: 8:30am - 5:30pm
About the Opportunity
We are seeking a polished, professional, and highly organized Corporate Receptionist & Office Services Coordinator to join a dynamic corporate environment in Toronto. In this role, you'll be the first point of contact for internal and external visitors while helping create a seamless, welcoming experience across reception, meeting spaces, and office services.
This is an ideal opportunity for someone who thrives in a busy environment, enjoys working with people, and takes pride in anticipating needs before they become issues. You'll manage a high volume of requests, coordinate meeting spaces, support office operations, and work closely with facilities and conference services teams.
What's In It for You
You'll join a professional and collaborative workplace where your contributions are visible and valued. This role offers exposure to executive-level visitors, conference and meeting coordination, office services, and corporate operations while allowing you to build your administrative expertise in a fast-paced environment.
Your Responsibilities
• You'll greet and welcome internal and external visitors, direct guests to meeting rooms, and provide support with refreshments, coats, luggage, wireless access, and other needs.
• You'll manage and direct approximately 80–100 incoming calls, responding to inquiries professionally and ensuring requests reach the appropriate team.
• You'll monitor and respond to incoming emails from staff, ensuring requests are acknowledged and actioned promptly.
• You'll coordinate visitor arrivals, meetings, and meeting room requests while proactively managing boardroom availability.
• You'll help resolve meeting room conflicts and collaborate with Facilities and Conference Services teams to coordinate room bookings and configurations.
• You'll maintain accurate Office Services information, tracking lists, statistics, and resources using Microsoft Word, Excel, and PowerPoint.
• You'll support office services activities including invoices, mail services, report binding, building security passcards, intranet updates, and team events.
Skills and Qualifications
• 5+ years of experience as a corporate receptionist, senior administrative professional, or in a similar high-volume corporate environment.
• Experience managing multiple requests, telephone lines, visitor coordination, and conference or meeting room bookings.
• Strong written and verbal communication skills with a polished, professional, and approachable presence.
• Exceptional attention to detail, organization, and ability to prioritize competing requests.
• Demonstrated professionalism, tact, diplomacy, discretion, and composure when interacting with internal and external stakeholders.
• Strong Microsoft Office and Outlook skills, with the ability to maintain accurate tracking lists and administrative records.
• Proactive problem-solving skills and a flexible, team-oriented approach with a willingness to support responsibilities beyond traditional reception duties.
• Post-secondary education is required.
Note from the Hiring Manager
"We're looking for someone who is polished, proactive, and genuinely enjoys helping people. This person will be the face of the office, so we're looking for someone who can stay composed under pressure, anticipate what people need, and jump in wherever support is needed."
Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.
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