Financial Secretary

Location:
Fully onsite
Language:
Strong English communication skills, both written and spoken
Duration:
6-week contract, starting November 25

About the Opportunity
Join a busy hospital Financial Services department for a six-week assignment supporting front desk operations and day-to-day financial administration. You’ll be the welcoming first point of contact for the department while helping keep information, records, communications, and administrative processes organized and moving smoothly.

This is a people-focused role where you’ll work closely with finance professionals, service staff, visitors, and internal teams. Your accounting knowledge and administrative strengths will help support everything from maintaining financial records and entering data to managing communications and providing reliable front desk coverage.

What’s In It for You
• Gain valuable experience supporting a financial services team within a large organization
• Put your accounting and administrative skills to work in a role that combines people interaction with financial responsibilities
• Work in a collaborative environment where organization, confidentiality, and attention to detail are highly valued

Your Responsibilities
• You’ll provide front desk coverage by greeting visitors, answering inquiries, and directing questions appropriately
• You’ll coordinate incoming mail, electronic communications, photocopying, filing, and other administrative requests
• You’ll maintain accurate reports, enter financial data, and support ledger and accounts receivable activities
• You’ll assist with vendor setup, Visa p-card reconciliation, cash office backup, and cash disbursement reconciliation
• You’ll organize records, manage office supplies, and ensure required materials and printer supplies are available
• You’ll support timesheet administration and other tasks assigned by the Finance Controller and department

Skills and Qualifications
• 3+ years of administrative experience in a busy office environment, with strong accounting or bookkeeping experience
• Strong working knowledge of Microsoft Outlook, Excel, Word, and PowerPoint
• Experience with accurate data entry
• Excellent interpersonal, verbal, and written communication skills, with strong emotional intelligence
• Ability to organize competing priorities, multitask, maintain confidentiality, and meet deadlines

Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals.All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.