Administrative Assistant - Education Sector

Location: Surrey, BC (On-site, 5 days per week)
Hours: Monday to Friday, 8:30 a.m. to 4:30 p.m. with a 1-hour lunch (35 hours per week)
Duration: November 23 to December 23, with potential for extension
Compensation: $25 - 28/hour
Requirements: Criminal Record Check required

About the Opportunity
Are you an organized administrative professional who enjoys working in a fast-paced, collaborative environment? This is a great short-term opportunity to support a busy post-secondary team, working closely with department Chairs, the Dean’s Office, and an Administrative Coordinator.

In this role, you’ll provide hands-on administrative and project support across two departments, helping troubleshoot requests, respond to emails, support scheduling and timetabling activities, prepare reports and templates, and keep time-sensitive priorities moving forward. You may also provide committee support, including preparing materials and taking formal meeting minutes. 

What's In It for You
• Join a collaborative post-secondary environment and work directly with experienced academic and administrative teams.
• Gain exposure to Faculty operations, department scheduling, committees, reporting, and higher education processes.
• Take on a varied assignment where priorities are clearly defined but no two days are exactly the same.
• Build experience with systems including SharePoint, Excel, Banner, and internal scheduling platforms.
• Potential opportunity for the contract to extend beyond the initial one-month term based on business needs and performance.

Your Responsibilities
• You’ll provide day-to-day administrative support to department Chairs and the Dean’s Office, reporting to the Administrative Coordinator. 
• You’ll monitor and respond to emails, follow up on incoming requests, and help ensure deadlines and priorities stay on track.
• You’ll assist with scheduling and timetabling activities, including gathering information, maintaining documentation, identifying discrepancies, and supporting solutions.
• You’ll pull reports, complete fact-checks, compile information into established templates, and review documentation for accuracy.
• You’ll support department and committee meetings, including preparing materials, taking and distributing minutes, and following up on action items as required.
• You’ll work with internal systems and tools including SharePoint, Excel, Banner, and AD ASTRA.
• You’ll help troubleshoot administrative requests and work with the Administrative Coordinator when questions or issues arise.
• You’ll support other administrative priorities as assigned. The underlying position includes correspondence, tracking systems, documentation, and general department coverage.

Skills and Qualifications
• 2+ years of relevant administrative or office support experience; experience in a post-secondary environment would be a strong asset.
• Post-secondary education or experience working within a post-secondary institution is preferred. 
• Previous experience preparing agendas and taking clear, concise meeting minutes is highly valued.
• Strong organizational and time-management skills, with the ability to manage multiple priorities and overlapping deadlines in a busy environment.
• Strong written and verbal communication skills, with excellent attention to detail and accuracy.
• Intermediate Excel skills and comfort working with Microsoft Office and SharePoint; familiarity with Banner is an asset.
• Ability to learn new internal systems quickly; experience with AD ASTRA or similar scheduling platforms would be an asset.
• Comfortable working independently while knowing when to escalate questions or concerns to the Administrative Coordinator.
• Able to work on-site in Surrey five days per week for the duration of the assignment.

Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.