Administrative Assistant, Board Relations

Location: Brampton, ON (Hybrid, 2–3 days onsite per week)
Language: Strong written and spoken English communication skills required
Duration: 11-week contract, with potential for extension

About the Opportunity

Altis Recruitment is seeking a highly organized and proactive Administrative Assistant to support the Board Relations team within a leading healthcare organization in Brampton. This is an excellent opportunity for an administrative professional who enjoys supporting senior leadership, coordinating high-profile meetings, and ensuring important organizational activities run smoothly.

Reporting to the Director of Board Relations, you'll play a key role in supporting Board and Committee operations, managing confidential documentation, and coordinating with senior leaders and cross-functional teams. Your professionalism, initiative, and attention to detail will contribute to effective governance operations.

What's In It for You

• Gain exposure to senior leadership and Board governance within the healthcare sector.
• Join a collaborative, professional environment that values initiative and teamwork.
• Enjoy a hybrid work arrangement with onsite parking access.
• Build valuable experience in executive administration and stakeholder coordination.

Your Responsibilities

• You'll provide administrative support to the Director and Board Office, including calendar management, scheduling, and correspondence.
• You'll coordinate Board and Committee meetings, preparing agendas, distributing meeting packages, and managing logistics.
• You'll attend virtual and in-person meetings, record accurate minutes, document decisions, and track action items.
• You'll organize onsite meetings and events, including catering, room arrangements, technology, and coordination with facilities teams.
• You'll prepare presentations, briefing notes, reports, surveys, and confidential correspondence while maintaining organized records.
• You'll communicate professionally with Board members, physicians, senior leaders, and internal and external stakeholders.
• You'll support expense processing, procurement, research, and administrative reporting while anticipating changing priorities.

Skills and Qualifications

• 2–3 years of administrative experience, ideally supporting senior leadership, and an Office Administration diploma.
• Experience coordinating meetings, preparing agendas, taking minutes, and managing competing deadlines.
• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Teams; experience with Zoom, Adobe Acrobat, SurveyMonkey, Microsoft Copilot, and SharePoint is an asset.
• Exceptional written and verbal communication skills, with a polished, professional, and diplomatic approach.
• Strong attention to detail, discretion, sound judgment, and initiative when handling confidential information.
• Ability to work independently, collaborate across teams, and adapt to changing priorities.
• Healthcare, broader public sector, nonprofit, or Board support experience is an asset, along with flexibility to travel between sites and occasionally attend evening meetings.

Why Partner with Altis

If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals.All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.