Executive Assistant

Location: Toronto, ON | Hybrid, currently 3 days onsite, mandatory onsite presence required during training

Salary: $90,000–$110,000 + 15% performance-based bonus

Language: Excellent written and verbal English communication required.

About the Opportunity

Our client, a growing financial services organization, is seeking a proactive and resourceful Executive Assistant to provide dedicated support to a senior leader. This is an exciting opportunity to become a trusted partner, helping manage priorities, strengthen client relationships and keep important initiatives moving forward.

You'll join a close-knit, entrepreneurial team where collaboration, initiative and accountability are valued. This role is ideal for someone who enjoys taking ownership, anticipating needs and making a meaningful impact.

What's In It for You

• Competitive salary and performance-based bonus.

• Three weeks' vacation and health and dental benefits after three months.

• A supportive, collaborative team in a smaller office environment.

• Opportunities to expand your responsibilities and contribute new ideas.

Your Responsibilities

• You'll manage executive calendars, inboxes, meetings and professional correspondence.

• You'll maintain CRM records, track client interactions and proactively coordinate relationship follow-ups.

• You'll anticipate priorities, identify outstanding action items and ensure commitments are completed.

• You'll coordinate business travel, itineraries, expense reports and client dinners.

• You'll prepare documents, maintain organized files and support administrative workflows.

• You'll identify opportunities to improve processes and support client communications.

Skills and Qualifications

• 3–5 years of administrative or executive support experience, with flexibility for strong emerging talent.

• Excellent organizational skills, attention to detail and follow-through.

• Strong Microsoft Office proficiency, including Outlook, Excel, Word and PowerPoint.

• Experience using CRM systems, with Maximizer considered an asset.

• Confident, polished communication and the ability to manage competing priorities independently.

• Post-secondary education and a proactive, resourceful approach.

• Professional or financial services experience is an asset, not a requirement.

Note from the Hiring Manager

"We're looking for someone who thinks ahead, takes ownership and isn't afraid to bring ideas forward. Someone who can help me stay connected with our clients, keep things moving and become a true partner in how we work."

Why Partner with Altis

If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals.All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.