Office Administrator

Location: Downtown Toronto, ON (Fully on-site, Carlton Street)
Language: Strong written and verbal English communication skills required
Duration: 3-week contract to start, with strong potential for extension
Pay Rate: $25/hour
Hours: Monday to Friday, 9:00 a.m. to 5:00 p.m. (1-hour unpaid lunch)
Parking: Free on-site parking available

About the Opportunity
We are seeking an organized and detail-oriented Administrative Assistant to support a busy residential property management team in downtown Toronto. This is a great opportunity for someone who enjoys administrative work, data entry, and keeping information organized while contributing to an important resident services project.

In this role, you'll help update and maintain contact information for approximately 800 residents while supporting the rollout of a new mailbox system, including the coordination of mailbox keys and building access fobs. You'll work closely with the on-site team to ensure records are accurate, information is organized, and project activities run smoothly.

What’s In It for You
Join a collaborative and busy office environment where your administrative skills will make an immediate impact. You'll gain hands-on experience supporting a resident services project, enjoy free on-site parking in downtown Toronto, and have the potential to extend your contract based on ongoing business needs.

Your Responsibilities
• You'll review, update, and maintain resident contact information, ensuring records are accurate and complete.
• You'll perform data entry and organize electronic records, spreadsheets, and contact lists.
• You'll support the rollout of a new mailbox system, including tracking mailbox keys and building access fobs.
• You'll assist with preparing, organizing, and distributing project-related documentation and resident communications.
• You'll coordinate with the on-site team to track outstanding information and follow up on administrative requirements.
• You'll maintain organized files and accurate tracking documents to support project timelines.
• You'll provide general administrative support to the property management team as needed.

Skills and Qualifications
• Previous administrative, clerical, data entry, or office support experience.
• Strong attention to detail and demonstrated ability to accurately maintain records and contact information.
• Excellent organizational and time-management skills with the ability to manage repetitive administrative tasks efficiently.
• Proficiency with Microsoft Office, particularly Excel, Word, and Outlook.
• Strong communication and interpersonal skills with a professional and helpful approach.
• Ability to work independently, follow established processes, and manage multiple priorities.
• Previous experience in property management, residential administration, or customer service is considered an asset.

Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals.All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.