Board and Committee Minute Taker

Location: Toronto, Ontario
Job Type: Contract, Part-Time / As-Needed
Work Arrangement: In-person attendance required for Board and Committee meetings

About the Opportunity

We’re seeking a highly detail-oriented and discreet Board and Committee Minute Taker to support formal governance meetings within a professional organization. This role is ideal for someone with experience documenting Board discussions, executive decisions, and committee proceedings, with the ability to capture key information accurately and objectively.

Working closely with Board and Committee Chairs and the Governance team, you’ll prepare clear, concise minutes that reflect meeting outcomes, motions, resolutions, and action items. Your professionalism, sound judgment, and commitment to confidentiality will help ensure governance records are accurate, reliable, and completed within established timelines.

What’s in it for You

• Apply your governance and minute-taking expertise in a professional Board environment.

• Work directly with senior leaders, committee members, and governance professionals.

• Contribute to accurate, high-quality corporate records and decision-making processes.

• Take on a specialized assignment where discretion, precision, and professionalism are highly valued.

Your Responsibilities

• You’ll attend Board and Committee meetings in person, accurately recording attendance, motions, resolutions, decisions, directions, action items, and key discussion points.

• You’ll prepare draft minutes that provide an objective, concise, and professional governance-level summary of meeting proceedings.

• You’ll distinguish clearly between discussions, decisions, directions, and assigned actions while capturing formal motions precisely as presented and approved.

• You’ll incorporate feedback from Board and Committee Chairs and the Manager, Governance, ensuring minutes are refined and finalized within established timelines.

• You’ll maintain strict confidentiality when handling sensitive governance matters, meeting documentation, and related communications.

Skills and Qualifications

• Demonstrated experience taking formal minutes for Boards of Directors, Board Committees, executive leadership teams, or public-sector, regulatory, government, or not-for-profit organizations.

• Proven experience preparing formal governance records and meeting minutes in a professional environment.

• Strong understanding of Board governance practices, meeting protocols, motions, resolutions, and decision-making procedures.

• Exceptional listening, writing, and editing skills, with the ability to capture information accurately in real time and summarize complex discussions concisely.

• Strong attention to detail, objectivity, judgment, and organizational skills, with the ability to meet deadlines.

• Demonstrated discretion and experience handling confidential and sensitive information.

Why Partner with Altis

If you’ve never worked with a staffing agency before, don’t worry, we make it easy. You’ll still engage directly with the client while we handle the logistics, provide guidance, and keep you informed every step of the way. We’ll represent your strengths, guide you through each stage of the process, and ensure the experience feels personal and transparent.

Thank you for considering this opportunity with Altis. Learn more about what it’s like to work with Altis: [altisrecruitment.com/working-with-altis]

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals.All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.