Administrative Assistant

Administrative Assistant (Intermediate)

Location: Vancouver, BC (Hybrid, 4 days on-site Monday to Thursday, remote Fridays)
Language: Advanced English proficiency in written and spoken communication, including reading comprehension
Duration: Temporary contract (length to be confirmed)
Background Check Requirement: Valid Reliability Security Clearance required

About the Opportunity
Are you an organized, detail-oriented administrative professional with experience supporting finance and HR operations? We're looking for an Intermediate Administrative Assistant to join a collaborative public sector team in Vancouver, where you'll play an important role in keeping daily operations running smoothly.

In this role, you'll work closely with team leads, management, and staff across multiple departments, providing essential administrative, financial, and HR support. This is a great opportunity for someone who enjoys variety, thrives in a structured environment, and takes pride in delivering accurate, reliable work.

What's In It for You
• A hybrid work arrangement with Fridays working remotely.
• The opportunity to gain valuable experience supporting a federal public sector environment.
• Exposure to financial operations, HR administration, and cross-functional teams.
• A collaborative workplace where your organizational skills and attention to detail make a meaningful impact.

Your Responsibilities
• You'll provide day-to-day administrative support, directing inquiries, coordinating correspondence, and preparing meeting minutes.
• You'll code and reconcile financial transactions in SAP, including government acquisition card purchases, contract invoices, and employee reimbursements.
• You'll support HR administration by tracking sensitive documentation, including security clearances and employment offer letters.
• You'll generate SAP reports, identify discrepancies, and maintain accurate staffing records.
• You'll coordinate office supplies, equipment deliveries, shredding services, and asset disposal activities.
• You'll participate in budget review meetings and support financial administration under the guidance of a team lead.

Skills and Qualifications
• 2+ years of administrative support experience, preferably involving finance and HR administration.
• 1+ years of hands-on experience with SAP financial systems, with the ability to process transactions accurately and independently.
• Proficiency with Microsoft Office applications and experience preparing reports and maintaining records.
• Strong organizational and time management skills, with the ability to prioritize competing tasks and anticipate operational needs.
• Excellent attention to detail, sound judgment, and the ability to handle sensitive information, including Protected B documentation.
• Advanced written and verbal English communication skills, including the ability to understand complex information and prepare clear documentation.
• Valid Reliability Security Clearance and availability to work on-site in Vancouver four days per week.

Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals.All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.