Executive Assistant

Executive Assistant

Location: Downtown Vancouver, BC (On-site, 5 days per week)
Language: Excellent written and spoken English communication skills
Employment Type: Permanent, Full-Time
Salary: $70,000–$90,000 annually

About the Opportunity
Are you an experienced administrative professional looking to grow your career in executive support? We're seeking a proactive, organized, and personable Executive Assistant to join a close-knit, entrepreneurial organization in the renewable energy sector. This is an opportunity to work alongside senior leadership in a collaborative environment where your contributions will make a difference.

Reporting to the Principal, you'll help keep daily operations running smoothly through a blend of executive support, team administration, and front-office coordination. If you enjoy variety, anticipate needs, and thrive in a fast-paced setting, this could be your next career move.

What's In It for You
• Competitive annual salary of $70,000–$90,000.
• Direct mentorship and exposure to senior leadership, with room to develop your executive support expertise.
• A friendly, down-to-earth team that values collaboration, initiative, and humour.
• A varied role offering meaningful responsibilities and opportunities for professional growth.
• A welcoming downtown office with a supportive, hands-on culture.

Your Responsibilities
• You'll manage the Principal's calendar, coordinate meetings, handle correspondence, and provide daily executive support.
• You'll arrange business travel, including flights, accommodations, and reservations.
• You'll assist senior leaders with presentations, meeting logistics, team events, and expense reporting.
• You'll welcome visitors, answer calls, coordinate couriers, and manage incoming correspondence.
• You'll support office operations, including supplies, onboarding coordination, and occasional bookkeeping.
• You'll navigate competing priorities with confidence, responding to changing needs and time-sensitive requests.

Skills and Qualifications
• 3–5 years of progressive administrative experience, ideally supporting executives or senior leaders.
• Experience coordinating calendars, meetings, travel arrangements, and expense reports.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook. Familiarity with Microsoft Copilot is an asset.
• Excellent written and spoken English communication skills, with a professional, approachable manner.
• Strong organizational abilities and confidence managing interruptions, deadlines, and shifting priorities.
• A proactive, resourceful approach, sound judgment, and discretion when handling confidential information.
• A collaborative attitude and enthusiasm for working in a fully on-site, team-oriented environment.

Note from the Hiring Manager
"We're looking for someone who enjoys being the go-to person, takes initiative, and brings a positive attitude to the office. You'll have the opportunity to grow alongside a supportive team while making a real impact every day."

Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals.All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.