Executive Assistant

Executive Assistant
Location: Ottawa, ON (Hybrid, 4 days on-site per week)
Language: Bilingual English and French, strong written and verbal communication skills in both languages
Duration: 2-month, full-time contract 
Compensation: $33–$38 per hour

About the Opportunity
Are you an organized, proactive Executive Assistant who thrives in a fast-paced environment and enjoys being a trusted partner to senior leadership? We're looking for an experienced professional to support the President & CEO of a national industry association during a temporary leave.

This is an opportunity to work closely with a decisive, collaborative leader while playing an important role in executive operations, board governance and stakeholder relationships. You'll help keep priorities moving, meetings running smoothly and leadership focused on what matters most.

What's In It for You
• Work directly with an accomplished CEO who values accuracy, initiative and sound judgement.
• Gain exposure to executive leadership, board governance and high-level stakeholder engagement.
• Join a collaborative team where your expertise and ideas are welcomed.
• Enjoy a hybrid work environment with meaningful, hands-on responsibilities.

Your Responsibilities
• You'll manage the CEO's calendar, coordinate meetings, arrange travel and handle executive correspondence with professionalism and discretion.
• You'll serve as a key contact for board members, senior executives and external stakeholders, building strong working relationships.
• You'll coordinate board and committee meetings, preparing agendas, organizing materials, recording minutes and tracking action items.
• You'll maintain corporate governance records, board directories and documentation, supporting compliance with applicable legislation.
• You'll use Microsoft 365, Outlook, SharePoint and Adobe to streamline scheduling, document management and approvals.
• You'll provide administrative support to the executive leadership team, including expense coordination, invoices and occasional reception duties.

Skills and Qualifications
• 5+ years of experience supporting senior executives in a fast-paced professional environment.
• Advanced Microsoft 365 skills, particularly Outlook calendar management, Word, Excel and PowerPoint.
• Strong organizational skills, attention to detail and the ability to manage competing priorities independently.
• Excellent written and verbal communication skills in both English and French.
• Experience coordinating board meetings, preparing minutes and managing confidential corporate records.
• Familiarity with Diligent, Salesforce, SharePoint, Microsoft Teams, Adobe, SAP or Concur is considered an asset.
• A proactive, adaptable approach with excellent judgement, discretion and a collaborative mindset.

Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals.All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.