Executive Assistant

Location: Toronto, ON | Fully On-site, 5 days per week
Salary: $90,000–$110,000 CAD annually
Language: Excellent written and verbal English communication skills
Employment Type: Permanent, Full-Time
Background Check Requirement: Criminal record, credit and social media screening

About the Opportunity

Altis Recruitment is partnering with a leading global financial services organization to find a proactive, polished Executive Assistant to support senior finance executives and their broader team. This is an exciting opportunity for someone who thrives in a fast-paced corporate environment, anticipates needs and takes pride in keeping everything running smoothly.

You'll work closely with senior leaders and global stakeholders, coordinating priorities across multiple time zones while ensuring executives are prepared, organized and supported. You'll join a collaborative, professional team that values discretion, initiative and exceptional attention to detail.

What's In It for You

• Competitive salary of $90,000–$110,000

• Exposure to senior leadership within a respected global organization.

• A supportive team environment with structured onboarding and training.

• Opportunities to develop your executive support expertise and build a long-term career.

Your Responsibilities

• You'll manage complex executive calendars, coordinate meetings across time zones and proactively resolve scheduling conflicts.

• You'll arrange domestic and international travel, preparing detailed itineraries and managing last-minute changes.

• You'll process expenses for senior executives and the broader team, ensuring accuracy and timely submissions.

• You'll prepare, update and proofread PowerPoint presentations, reports and executive materials, including financial information.

• You'll coordinate meeting logistics, agendas, briefing documents and stakeholder communications.

• You'll anticipate executive needs, prioritize competing requests and independently manage administrative responsibilities.

• You'll support team events, onboarding activities and confidential administrative matters.

Skills and Qualifications

• 3–5+ years of executive administrative experience supporting senior leaders, ideally multiple executives.

• Experience in financial services, investments, accounting or a similarly professional corporate environment is an asset.

• Advanced proficiency in Microsoft Outlook, PowerPoint, Excel and Word.

• Strong experience managing complex calendars, international travel and executive expenses.

• Excellent organizational skills, attention to detail and confidence working with financial information.

• Polished communication skills, sound judgment and the ability to remain composed under pressure.

• A proactive, resourceful approach with the confidence to take initiative and work independently.

Note from the Hiring Manager

"We're looking for someone who thinks ahead, takes ownership and genuinely enjoys supporting a busy team. Someone who pays attention to the little details, asks thoughtful questions and brings a positive, can-do attitude every day."

Why Partner with Altis

If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals.All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.