Office Administrator

Location: Belleville, ON (Fully on-site)
Language: Excellent written and verbal English communication skills required
Duration: 1-month full-time contract, with potential for extension
Start Date: October 26, 2026
Pay Rate: $24–$26/hour
Background Check Requirement: Successful criminal background check required

About the Opportunity
We are seeking a friendly, organized, and detail-oriented Administrative Assistant to join a growing long-term care organization in the Belleville area. This is an exciting opportunity to support the daily operations of a new residence while helping create a welcoming and well-organized environment for residents, families, and staff.

This role is ideal for someone who enjoys variety, takes initiative, and thrives in a busy office environment. You'll work closely with the leadership team, supporting everything from reception and administrative coordination to billing, documentation, and day-to-day office operations.

What’s In It for You
Join a collaborative healthcare environment where your work directly supports residents, families, and frontline staff. You'll gain valuable exposure to long-term care administration, billing, payroll support, and office operations while contributing to the successful launch of a new residence. This opportunity also offers the potential for contract extension based on business needs.

Your Responsibilities
• You'll provide day-to-day administrative and reception support, ensuring a welcoming and organized office environment.
• You'll prepare and distribute resident billing, including accommodation fees, uninsured services, and related documentation.
• You'll assist with accounts payable and receivable activities, including invoice processing and maintaining accurate resident account information.
• You'll manage correspondence, filing systems, office supplies, subscriptions, and distribution lists.
• You'll communicate professionally with residents, families, vendors, and internal teams to respond to inquiries and coordinate administrative needs.
• You'll provide payroll administration support using Dayforce and assist with employee documentation as required.
• You'll maintain accurate records and use systems such as PointClickCare to support daily operations.

Skills and Qualifications
• Previous administrative, clerical, office coordination, or reception experience. Recent graduates with relevant experience are encouraged to apply.
• Strong organizational and time-management skills with the ability to manage competing priorities in a busy environment.
• Excellent customer service and communication skills with a friendly, professional, and compassionate approach.
• Proficiency with Microsoft Office, including Word, Excel, and Outlook.
• Experience with Dayforce, PointClickCare, or similar administrative systems is considered an asset.
• Previous exposure to billing, accounts payable, accounts receivable, or payroll administration is an asset but not required.
• Strong attention to detail, reliability, and ability to handle confidential information with discretion.

Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals.All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.