Administrative Assistant

Administrative Assistant

Location: Onsite in Toronto, ON
Language: Strong written and verbal English communication skills
Duration: Contract, October 26 to December 31, 2026
Schedule: Monday to Friday, 8:30 a.m. to 4:30 p.m.
Background Check Requirement: Criminal record check and proof of immunization 

About the Opportunity
Are you an organized, compassionate administrative professional who enjoys supporting patients and healthcare teams? We're looking for an Administrative Assistant to join a busy healthcare setting in Toronto for a short-term contract opportunity.

In this role, you'll help keep daily operations running smoothly while creating a welcoming, supportive experience for patients accessing mental health services. You'll work alongside healthcare professionals, providing essential administrative and clerical support that contributes to quality patient care.

What's In It for You
• Gain valuable experience supporting a meaningful mental health program within a healthcare environment.
• Enjoy a consistent Monday-to-Friday schedule with regular daytime hours.
• Work with a collaborative team that values professionalism, compassion and attention to detail.
• Strengthen your healthcare administration skills while making a positive impact on the patient experience.

Your Responsibilities
• You'll welcome patients, assist with check-in procedures and provide friendly, professional reception support.
• You'll manage incoming and outgoing faxes, ensuring documentation is handled accurately and efficiently.
• You'll maintain patient charts, including filing, creating physical records, photocopying and coordinating off-site chart storage and retrieval.
• You'll contact patients with appointment reminders and support smooth daily scheduling.
• You'll complete accurate data entry using Microsoft Excel and register patients in Cerner.
• You'll support general administrative and clerical tasks to keep the mental health program organized and running efficiently.

Skills and Qualifications
• 1–3 years of experience in an administrative assistant, reception, clerical or office support role.
• Previous experience working in a healthcare environment in an administrative capacity is required.
• Proficiency with Microsoft Excel and comfort performing accurate data entry.
• Experience with electronic health record systems is an asset.
• Strong organizational skills, attention to detail and ability to manage multiple priorities.
• Excellent interpersonal and communication skills, with a compassionate, patient-focused approach.
• Ability to handle confidential patient information with professionalism and discretion.

Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals.All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.