Receptionist

Location: Ottawa, ON (On-site, Monday to Friday) 
Language: Strong written and verbal communication skills in English
Duration: November 5 to November 24, with potential for a 3 to 4-week extension
Pay Rate: $23 per hour Hours: Monday to Friday, 7:30 a.m. to 3:30 p.m. (37.5 hours per week)
Background Check Requirement: Valid Reliability Status security clearance required by start date. Candidates with existing clearance are preferred.

About the Opportunity
Are you an organized, personable administrative professional who enjoys being the welcoming face of a busy office? We're looking for an Administrative Assistant to join a professional, collaborative organization in Ottawa's downtown core for a short-term contract with potential for extension.

In this role, you'll be the first point of contact for visitors and employees while keeping daily office operations running smoothly. You'll work closely with internal teams, vendors and leadership, providing essential administrative support in a professional, security-conscious environment.

What's In It for You
• Competitive hourly compensation of $22 to $25, depending on experience • Consistent weekday hours with no evening or weekend shifts • Opportunity to gain experience supporting office operations, business continuity and compliance initiatives • Collaborative workplace where your organizational skills and initiative will make a meaningful impact • Potential contract extension of 3 to 4 weeks

Your Responsibilities
• You'll welcome visitors, manage incoming calls and maintain visitor logs while following established security and access procedures.
• You'll coordinate meeting rooms, catering, office supplies, mail, shipping and general workplace needs.
• You'll maintain confidential records, employee travel spreadsheets, contact databases and emergency notification information.
• You'll proofread and update internal documents, maintain SharePoint lists and convert Word documents into fillable PDF forms.
• You'll support business continuity documentation, process reviews and administrative preparations for an external ISO audit.
• You'll collaborate with Finance, facilities, cleaning teams and vendors to resolve operational issues and coordinate office services.
• You'll assist with workplace health and safety activities, VIP visits and other administrative priorities as needed.

Skills and Qualifications
• Previous experience in reception, office administration or administrative support within a professional environment
• Excellent written and verbal English communication skills, with a welcoming and professional approach
• Strong proficiency in Microsoft Office Suite, including Word, Excel and Outlook, with experience using SharePoint
• Excellent organizational skills, attention to detail and the ability to manage competing priorities independently
• Demonstrated discretion when handling confidential information and following security procedures
• Ability to work independently, collaborate with multiple departments and adapt to changing priorities
• Valid Reliability Status security clearance by the start date, with preference for candidates who already hold clearance

Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals.All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.