Executive Assistant

Executive Assistant | 7-Month Contract

Location: Ottawa, ON (Hybrid)
Language: Strong written and verbal communication skills in English
Duration: 7-month contract, starting ASAP
Compensation: $30–$38 per hour

About the Opportunity
Are you an organized, proactive Executive Assistant who thrives in a fast-paced environment? We are seeking an experienced professional to support senior executives within the healthcare sector on a 7-month contract. This is an excellent opportunity to contribute to a purpose-driven environment where collaboration, professionalism, and attention to detail make a meaningful difference.

Working closely with senior leadership, you'll play an important role in keeping day-to-day operations running smoothly, managing competing priorities, and ensuring executives have the support they need to focus on strategic initiatives.

What's In It for You
• Competitive hourly compensation of $30–$38.
• A hybrid work environment offering flexibility and collaboration.
• The opportunity to work alongside experienced senior leaders in the healthcare sector.
• Meaningful work in a professional, supportive, and team-oriented setting.

Your Responsibilities
• You'll manage complex executive calendars, coordinate meetings, and prioritize competing requests.
• You'll prepare correspondence, presentations, reports, and meeting materials with accuracy and professionalism.
• You'll coordinate meetings, including scheduling, agenda preparation, minute-taking, and follow-up on action items.
• You'll arrange travel, process expenses, and provide general administrative support as needed.
• You'll act as a key point of contact for internal and external stakeholders, ensuring timely and professional communication.
• You'll handle sensitive and confidential information with discretion while anticipating executive needs.

Skills and Qualifications
• 3+ years of experience providing administrative or executive-level support, ideally to senior leadership.
• Strong proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
• Excellent organizational and time-management skills, with the ability to balance multiple priorities.
• Strong written and verbal communication skills, with a professional and approachable manner.
• Demonstrated discretion and sound judgment when handling confidential information.
• A proactive, adaptable mindset with strong attention to detail and problem-solving abilities.
• Previous experience in healthcare, the public sector, or another complex professional environment is considered an asset.

Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals.All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.