Executive Assistant

Location: North York, Toronto, ON (Near Yonge & Sheppard, Fully Onsite)
Language: English, strong written and verbal communication skills
Duration: 4-month contract, with potential extension to 6 months
Compensation: $28.00–$30.00 per hour

About the Opportunity
Altis Recruitment is seeking a highly organized and detail-oriented Executive Assistant / Administrative Coordinator to support a busy team within an established engineering consulting organization in North York. This is an excellent opportunity for an administrative professional who enjoys coordinating complex schedules, supporting multiple leaders, and keeping day-to-day operations running smoothly.

You'll join a collaborative, people-focused environment where your ability to manage competing priorities and anticipate scheduling needs will make a meaningful impact. The ideal candidate is proactive, dependable, and comfortable taking ownership of administrative responsibilities with minimal supervision.

What's In It for You
• Competitive hourly compensation of $28.00–$30.00.
• A 4-month contract with potential extension to 6 months.
• Opportunity to support experienced leaders within an established professional services organization.
• A collaborative team environment that values initiative, accuracy, and reliability.
• Convenient access to public transit near Yonge and Sheppard.
• Early Friday finish, with working hours of 8:30 a.m. to 1:00 p.m.

Your Responsibilities
• You'll manage high-volume scheduling and calendar coordination for multiple leaders, arranging meetings, interviews, and performance review discussions.
• You'll coordinate complex schedules, resolve calendar conflicts, and accommodate last-minute changes while keeping stakeholders informed.
• You'll organize meeting logistics, send invitations, confirm availability, and follow up on outstanding scheduling requests.
• You'll maintain accurate administrative trackers, spreadsheets, schedules, and related documentation.
• You'll support the team with correspondence, meeting preparation, document organization, and general administrative coordination.
• You'll independently prioritize competing requests, anticipate scheduling challenges, and ensure deadlines are met.

Skills and Qualifications
• 2–3 years of Executive Assistant, Administrative Assistant, or administrative coordination experience, ideally supporting multiple managers or senior leaders.
• Demonstrated experience managing high-volume calendars, complex meeting schedules, and competing priorities.
• Strong proficiency with Microsoft Outlook, Excel, Teams, and other Microsoft Office applications.
• Exceptional attention to detail, with the ability to coordinate meetings accurately and maintain organized records.
• Excellent organizational, problem-solving, and time management skills in a fast-paced environment.
• Strong written and verbal English communication skills, with a professional and collaborative approach.
• A proactive, dependable working style, with the confidence to take ownership of tasks and work independently.

Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals.All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.