Administrative Assistant

Location: Ottawa, ON, fully on-site
Language: Strong written and spoken English communication skills
Duration: Temporary contract through November 25, 2026, with potential for extension
Background Check Requirement: Not specified

About the Opportunity
We’re looking for an organized and dependable HR Administrator to step into a busy environment and provide hands-on support where it’s needed most. This temporary opportunity is ideal for someone who enjoys variety, takes pride in staying organized and is comfortable keeping multiple priorities moving at once.

Working closely with the internal team, you’ll provide administrative support across recruitment, onboarding, employee programs and day-to-day HR coordination. You’ll play an important role in making sure the small but essential details are followed through, helping employees and hiring managers have a smooth experience.

What’s In It for You
This is a great opportunity to gain exposure to a variety of HR and payroll-related activities while supporting a collaborative team. You’ll have the chance to take ownership of your work, build experience with recruitment and onboarding processes and contribute right away in a fast-moving environment.

Your Responsibilities
• You’ll book and coordinate interviews with candidates and hiring managers.
• You’ll support recruitment by posting roles, monitoring applicants and forwarding qualified resumes to managers, including using ADP where applicable.
• You’ll help coordinate onboarding, including sending welcome emails and supporting new employee setup.
• You’ll track performance reviews and follow up to help keep the process moving.
• You’ll organize administrative initiatives, including coordinating the upcoming flu clinic and managing company swag inventory.
• You’ll maintain electronic files and documentation in SharePoint and provide general administrative support as priorities arise.

Skills and Qualifications
• 1+ year of administrative experience, ideally within an HR, payroll or corporate environment.
• Strong organizational skills, attention to detail and ability to manage multiple priorities and follow-ups.
• Proficiency with Microsoft Office, including Word, Excel and Outlook.
• Experience with SharePoint and/or ADP is considered an asset.
• Strong written and verbal communication skills with a proactive, dependable approach.
• Comfortable working independently, pitching in where needed and working fully on-site.

Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals.All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.