Receptionist
Location: Toronto, Ontario
Job Type: Contract, Full-Time, 3 Months
About the Opportunity

We’re looking for a polished, welcoming, and highly organized Receptionist to serve as the first point of contact for a professional office environment. This is an in-office role where you’ll play an important part in creating a positive experience for visitors, employees, and external partners while keeping day-to-day office operations running smoothly.

Reporting to the Vice President, Human Resources & Administration, you’ll bring a proactive and service-oriented approach to reception, office administration, vendor coordination, and team support. If you enjoy being the person who keeps things organized, notices what needs to be done, and is always ready to lend a hand, this role offers an opportunity to make a meaningful impact.

What’s in it for You

• Join a professional, collaborative office environment where your contributions are visible and valued.
• Gain exposure to HR, Finance, Operations, and broader office administration.
• Build on your reception and administrative experience while developing strong stakeholder and office coordination skills.
• Take ownership of a role where no two days are exactly the same.

Your Responsibilities

• You’ll provide professional, in-office reception coverage five days per week, welcoming visitors and staff and creating a positive first impression.
• You’ll answer, screen, and direct incoming calls, emails, and in-person inquiries while ensuring questions reach the appropriate contact or department.
• You’ll manage visitor logs, incoming and outgoing mail, courier deliveries, documents, and general reception correspondence.
• You’ll support day-to-day office operations through data entry, filing, scanning, photocopying, meeting room coordination, and maintaining a clean, organized reception area.
• You’ll monitor office and kitchen supplies, liaise with vendors and service providers, coordinate maintenance requests, and support staff events, meetings, and team-building activities.
• You’ll provide administrative support to HR, Finance, and Operations while responding professionally to changing priorities and additional office needs.

Skills and Qualifications

• Any length of previous reception or front-desk experience is welcome, with a strong focus on professionalism and customer service.
• Excellent verbal and written communication skills with a warm, approachable, and professional manner.
• Strong organization and multitasking skills, with the ability to manage competing priorities in a fast-paced environment.
• Demonstrated discretion and sound judgment when handling confidential information and workplace inquiries.
• Proficiency with Microsoft Office, including Word, Excel, and Outlook, with the ability to learn new office systems and equipment.
• Strong problem-solving skills, adaptability, and a proactive approach to supporting colleagues and office operations.
• Reliable, polished, and comfortable working independently while collaborating with a variety of internal and external stakeholders.

Why Partner with Altis

If you’ve never worked with a staffing agency before, don’t worry, we make it easy. You’ll still engage directly with the client while we handle the logistics, provide guidance, and keep you informed every step of the way. We’ll represent your strengths, guide you through each stage of the process, and ensure the experience feels personal and transparent.

Thank you for considering this opportunity with Altis. Learn more about what it’s like to work with Altis: [altisrecruitment.com/working-with-altis]

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals.All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.