Executive Assistant - Board of Director

Location: Toronto, ON
Language: Expert-level written and spoken English required. Bilingual French and English communication skills are an asset.
Duration: Contract until the end of December

About the Opportunity
This is an exciting opportunity for an experienced Executive Assistant and Board Liaison to support executive leadership and Board operations within a high-profile public sector organization. You’ll work closely with the President and CEO, senior leaders, Board members, and key stakeholders, helping ensure priorities move forward smoothly and sensitive matters are handled with care.

This role is ideal for someone who thrives at the intersection of executive administration and corporate governance. Your judgement, organization, discretion, and ability to anticipate what comes next will help senior leaders stay focused while ensuring Board and Committee activities run seamlessly.

What’s In It for You
You’ll gain meaningful exposure to executive decision-making, governance, and senior-level stakeholder relationships in a dynamic organization with an important public mandate. You’ll join a collaborative environment where professionalism, integrity, responsiveness, and strong relationships are highly valued.

Your Responsibilities
• You’ll manage a complex executive calendar, travel, expenses, correspondence, presentations, events, and competing priorities.
• You’ll monitor commitments, communications, and sensitive issues, ensuring timely follow-up and appropriate escalation.
• You’ll coordinate Board and Committee meetings, including notices, agendas, Board packages, logistics, and stakeholder materials.
• You’ll attend meetings, prepare accurate minutes, and draft resolutions and motions for Board activities.
• You’ll work with internal stakeholders to compile materials and maintain a consistent flow of information.
• You’ll support annual corporate filings and governance compliance with applicable legislation, regulations, Letters Patent, and by-laws.

Skills and Qualifications
• 5+ years of direct administrative and corporate secretarial support experience working with senior executives and Board members.
• Post-secondary degree, diploma, or certificate in Office Administration or an equivalent field.
• Advanced Microsoft Office skills, including Word, Excel, PowerPoint, and related productivity tools.
• Expert written and verbal communication skills, with French-English bilingualism considered an asset.
• Exceptional organization, attention to detail, minute-taking, proofreading, and prioritization skills.
• Strong judgement, discretion, resourcefulness, and demonstrated ability to handle confidential information.
• Proven ability to build trusted relationships, meet demanding deadlines, and adapt quickly in a fast-paced environment.

Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals.All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.