Administrative Assistant

Location: Toronto, ON, 5 days on-site
Language: Strong written and verbal English communication skills
Background Check Requirement: Criminal record check and 2 professional references

About the Opportunity
If you’re looking to get your foot in the door with a professional organization where you can learn, grow and take on more responsibility over time, this could be a great opportunity. We’re hiring an Administrative Assistant to join a close-knit financial services team of approximately 10 people in a professional, collaborative environment.

No two days will look exactly the same. You’ll be the welcoming first point of contact for visitors while keeping day-to-day administrative activities moving behind the scenes. For someone who learns quickly and demonstrates strong attention to detail, there is an opportunity to expand into portfolio administration responsibilities over time.

What’s In It for You
• A salary of $45,000 to $55,000, depending on experience
• Benefits after 3 months
• 3 weeks of vacation for the first full year, prorated as applicable
• Monday to Friday hours, 8:30 a.m. to 5:00 p.m., with a 1-hour lunch
• Hands-on learning and the opportunity to grow into more advanced responsibilities
• A small-team environment where your contributions are visible and valued

Your Responsibilities
• You’ll answer incoming calls and warmly greet visitors, helping create a polished and welcoming experience.
• You’ll support the team with reports, incoming and outgoing mail, faxes and general administrative needs.
• You’ll coordinate dates with the sales team, send communications and manage marketing materials through HubSpot.
• You’ll schedule meetings and provide calendar support to Portfolio Managers.
• You’ll prepare expense reports and help keep everyday office activities organized.
• As you grow, you may learn portfolio administration tasks such as issuing cheques and supporting EFT and wire transactions.

Skills and Qualifications
• Previous administrative, reception or customer-facing experience is an asset, with recent graduates also encouraged to apply
• Strong attention to detail and the ability to learn new processes quickly
• Polished, personable communication skills and confidence interacting with different personalities
• Strong organizational skills with the ability to manage changing day-to-day priorities
• Comfortable using technology and learning platforms such as HubSpot
• A proactive attitude and genuine interest in building a career within financial services

Note from the Hiring Manager
“We’re looking for someone personable, capable and eager to learn. If you get the fundamentals down and show us you can take on more, there’s an opportunity to grow your responsibilities and build your career here.”

Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.