Donations administrator

Location: Toronto, ON, Hybrid (3 days on-site: Monday, Tuesday and Thursday, Remote Wednesday and Friday)
Language: Excellent written and verbal English communication skills
Duration: Contract, ASAP until the end of February
Background Check Requirement: Physician-completed immunization form required in accordance with organizational policy

About the Opportunity
Join a respected healthcare foundation that plays a vital role in advancing patient care through philanthropy. This opportunity is ideal for someone who enjoys detailed, process-driven work and takes pride in ensuring donations are accurately processed, recorded, and acknowledged.

Working alongside a collaborative fundraising and finance team, you'll help ensure donors receive timely and accurate tax receipts while supporting essential charitable initiatives. If you thrive in a fast-paced administrative environment where accuracy and consistency matter, this is an excellent opportunity to build your experience within the non-profit sector.

What's In It for You
• Gain valuable experience with a well-established charitable organization supporting healthcare initiatives.
• Work alongside experienced fundraising and finance professionals in a collaborative environment.
• Enjoy a hybrid work model that offers both in-office collaboration and remote flexibility.
• Build your experience with leading donor databases and CRM systems while contributing to meaningful work.

Your Responsibilities
• You'll process donations received by cheque, cash, credit card and online channels with a high level of accuracy.
• You'll issue and verify charitable tax receipts, ensuring all applicable guidelines are followed.
• You'll enter, update and maintain donor information within the organization's donor database, ensuring records remain complete and free of duplicates.
• You'll respond professionally to donor inquiries received by email, phone and in person regarding receipts and donation records.
• You'll maintain accurate filing and documentation while supporting year-end gift processing activities.
• You'll use Excel and internal databases to reconcile information and ensure data integrity.

Skills and Qualifications
• 1 to 2+ years of experience in gift processing, accounting, finance or a related administrative role, preferably within a non-profit or philanthropy environment.
• Experience processing financial transactions, donations or charitable tax receipts is considered an asset.
• Experience using Raiser's Edge is highly preferred. Salesforce or other CRM/database experience is also highly valued.
• Strong proficiency with Microsoft Excel and working with large volumes of data.
• Exceptional attention to detail with a commitment to accuracy and consistency.
• Strong organizational skills, the ability to manage repetitive tasks efficiently, and a willingness to learn quickly.

Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals.All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.