Program Administrator/Scanning clerk

Location: Ottawa, ON, Fully Onsite
Language: English required
Duration: 11-week contract to start, with strong potential for extension
Background Check Requirement: Criminal background check required

About the Opportunity

Our client, a well-respected organization in the non-profit sector, is seeking a detail-oriented Program Administrator to support a busy operations team during an important project initiative. This role is ideal for someone who enjoys working behind the scenes to keep projects organized, documentation accurate, and daily operations running smoothly.

You will collaborate with multiple internal teams while managing high volumes of documentation in a structured and fast-paced environment. If you take pride in your organizational skills, enjoy administrative work, and thrive in a role where accuracy matters, we'd love to hear from you.

What's in it for You

• Gain valuable experience supporting operational and project teams within a collaborative organization.
• Work alongside experienced professionals in a structured and supportive environment.
• Build your expertise with document management systems, SharePoint, and project administration.
• Enjoy regular business hours, Monday to Friday, from 8:00 AM to 4:00 PM EST.
• Opportunity for contract extension based on project needs and performance.

Your Responsibilities

• You'll support the operations team by scanning, uploading, organizing, and maintaining a high volume of documents in SharePoint.
• You'll process documents, ensuring all records are complete, accurate, and properly filed.
• You'll maintain both physical and electronic filing systems, retrieving documentation as required.
• You'll perform data entry, update tracking spreadsheets, and format documents using Microsoft Word and Excel.
• You'll provide administrative support for ongoing projects while assisting multiple team members with day-to-day operational tasks.
• You'll respond to occasional phone calls and emails, following established procedures and internal guidelines.

Skills and Qualifications

• 3+ years of experience in an administrative, project support, or document-intensive role.
• Demonstrated experience managing high volumes of documentation with exceptional accuracy and attention to detail.
• Experience operating scanning equipment, including flatbed and feeder scanners.
• Strong proficiency with Microsoft Word, Excel, and SharePoint or similar document management systems.
• Excellent organizational and time management skills, with the ability to prioritize competing deadlines.
• Ability to work independently while contributing effectively within a collaborative team environment.

Why Partner with Altis

If you've never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you're a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.