Accounts Payable Clerk

Accounts Payable Clerk and Office Administrator

Location: Ottawa, ON, Hybrid, 3 days on-site per week (Tuesday to Thursday)

Language: Strong written and verbal English communication skills

Duration: 14-month contract (September 2026 to October 2027)

 

About the Opportunity

Our client, an innovative organization in the engineering and industrial technology sector, is looking for an Accounts Payable Clerk and Office Administrator to join their collaborative team. This is an excellent opportunity for someone who enjoys balancing financial administration with creating a welcoming, well-organized workplace where employees can do their best work.

In this role, you'll work closely with finance and cross-functional teams while serving as a key point of contact for day-to-day office operations. If you're someone who takes pride in supporting people, staying organized, and keeping processes running smoothly, you'll have the opportunity to make a meaningful impact every day.

 

What's in it for You

Join a collaborative team that values reliability, continuous learning, and a people-first approach. You'll gain exposure to both finance and office operations, develop your administrative and accounting skills, and work in a culture that encourages teamwork, growth, and balance.

 

Your Responsibilities

• You'll process vendor invoices, maintain digital financial records, and ensure invoices are accurately entered into the accounting system.
• You'll prepare weekly payment batches, coordinate approvals, and process electronic payments while following established internal controls.
• You'll support expense claim administration, credit card reconciliations, utility payments, and recurring financial transactions.
• You'll serve as the welcoming first point of contact by managing reception, incoming mail, and general office communications.
• You'll coordinate office operations, including facilities, vendors, supplies, equipment, meeting logistics, and employee onboarding activities.
• You'll assist with administrative projects and provide day-to-day operational support as business needs evolve.

 

Skills and Qualifications

• 2+ years of experience in accounts payable, office administration, or a similar administrative support role.
• Experience working with accounting software and maintaining accurate financial records.
• Strong organizational skills with exceptional attention to detail and the ability to manage multiple priorities.
• Professional written and verbal communication skills with a customer-focused approach.
• Proficiency with Microsoft Office and general office technology.
• Basic accounting knowledge is considered an asset.
• A collaborative, proactive mindset with a genuine passion for supporting colleagues and creating a positive workplace.

 

Why Partner with Altis

If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals.All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.