Leasing Administrator

Location: Downtown Calgary, AB, On-site 
Language: Excellent written and verbal English communication skills required
Duration: 6 month Contract, with the potential for extension based on business needs
Background Check Requirement: Criminal Record Check and two professional references required

About the Opportunity
An established Real Estate organization is seeking a Leasing Administrative Assistant to join its Calgary leasing team. This opportunity has been created to provide additional administrative support during a particularly busy period, allowing the leasing team to focus on client meetings, property tours and active transactions while ensuring day-to-day operations continue to run smoothly.

Working alongside experienced leasing professionals in a collaborative environment, you'll play an important role behind the scenes by processing documentation, maintaining leasing records, tracking invoices and supporting a variety of administrative activities. Every day is different, making this an excellent opportunity for someone who enjoys variety, stays organized under changing priorities, and takes initiative.

What's In It for You
• Join a collaborative, supportive team that values communication and helping one another succeed.
• Gain exposure to the commercial real estate industry while working alongside experienced leasing professionals.
• Enjoy a fast-paced environment where your organizational skills and adaptability will make an immediate impact.
• Work with leaders who provide guidance and support while trusting you to manage competing priorities independently.

Your Responsibilities
• You'll process leasing documentation, distribute correspondence, maintain filing systems, and ensure records remain accurate and organized.
• You'll enter lease information, deal terms, and supporting documentation into Yardi and other internal systems.
• You'll process commission and vendor invoices while maintaining tracking spreadsheets and supporting financial administration.
• You'll assist with leasing reports, availability information, stacking plans, and other administrative projects as required.
• You'll support multiple members of the leasing team by managing changing priorities and responding to day-to-day administrative requests.
• You'll contribute to special projects and provide general administrative support to help keep the leasing team operating efficiently.

Skills and Qualifications
• 2+ years of administrative experience in a fast-paced office environment.
• Strong organizational and time management skills, with the ability to prioritize multiple requests and adapt to changing workloads.
• Advanced Microsoft Office skills, including Excel. Experience creating or working with V lookup, pivot tables is considered an asset.
• Strong computer literacy with the ability to learn new software quickly. Experience with Yardi is an asset but not required.
• Experience processing invoices or supporting financial administration is considered an asset.
• Experience with Adobe InDesign or Illustrator is considered an asset.
• A proactive, collaborative self-starter with exceptional attention to detail and excellent communication skills.

Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals.All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.