Senior Administrative Assistant

Location: Toronto, ON (On-site, 5 days/week)

Language: Excellent written and verbal English communication skills

Duration: Contract through February 2027, with potential for extension and permanency

Background Check Requirement: Successful completion of a background check and proof of eligibility to work in Canada

About the Opportunity
We're recruiting on behalf of a well-established organization in the financial services sector that is looking for a proactive and highly organized administrative professional to support senior leadership while helping keep day-to-day operations running smoothly. This is an opportunity to step into a visible role where your organization, initiative, and attention to detail will have a direct impact on the success of the team.

Working closely with executives and colleagues across the organization, you'll balance executive support with office coordination responsibilities in a collaborative, professional environment. If you enjoy managing competing priorities, anticipating needs, and finding solutions before challenges arise, you'll thrive in this role.

What's In It for You
Join a collaborative team where initiative, professionalism, and teamwork are genuinely valued. You'll gain exposure to senior leadership, build experience within a respected financial services environment, and contribute to a workplace that encourages continuous improvement, collaboration, and professional growth. This opportunity also offers the potential to transition into a permanent role based on performance and business needs.

Your Responsibilities
• You'll provide executive administrative support to two senior leaders, managing complex calendars, coordinating meetings, travel logistics, and monthly expense reporting.
• You'll communicate with internal stakeholders to coordinate meetings, events, and executive schedules while ensuring priorities remain on track.
• You'll oversee daily office operations, including office supplies, kitchen amenities, meeting spaces, printers, and coordination with vendors or IT support as needed.
• You'll assist with invoice processing, office expense tracking, and other administrative activities that support business operations.
• You'll coordinate internal meetings, staff events, and employee engagement activities while helping maintain a welcoming and organized office.
• You'll proactively identify opportunities to improve processes, solve problems, and provide support wherever it's needed.

Skills and Qualifications
• 2+ years of Executive Assistant or senior administrative experience supporting executives in a corporate environment.
• Previous experience within the financial services industry or another professional corporate setting is strongly preferred.
• Advanced proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Experience with SharePoint is considered an asset.
• Experience using Microsoft Teams and/or Webex.
• Demonstrated ability to manage competing priorities with discretion, professionalism, and exceptional attention to detail.
• A proactive, collaborative approach with strong communication, organizational, and problem-solving skills.

Why Partner with Altis
If you've never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you're a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals.All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.