Executive Assistant

Location: Toronto, ON, Hybrid, 2 days onsite per week, typically Tuesday and Thursday
Language: Strong written and spoken English required
Duration: 11-week contract
Background Check Requirement: Criminal background check required

About the Opportunity
We’re hiring an experienced Executive Assistant for an 11-week contract with a large, established non-profit organization in Toronto. Supporting two Vice Presidents across Marketing and Communications, you’ll step into a busy environment where strong organization, responsiveness and sound judgment are essential.

This is a great opportunity for an EA who enjoys working closely with senior leaders and can quickly become a trusted partner. You’ll keep priorities moving, coordinate executive schedules and meetings, prepare polished materials and help ensure important action items don’t fall through the cracks.

What’s In It for You
• Competitive hourly rate of $32–$45/hour
• Hybrid work environment with two days per week onsite
• Exposure to senior leadership and high-level initiatives
• Opportunity to contribute within a large, collaborative organization
• Short-term opportunity where you can make an immediate impact

Your Responsibilities
• You’ll provide day-to-day executive support to two Vice Presidents, managing calendars, meetings and competing priorities.
• You’ll prepare and refine PowerPoint presentations and materials for senior leadership and board-level meetings.
• You’ll support executive communications, ensuring information is clear, polished and delivered promptly.
• You’ll attend key meetings, capture action items and help drive follow-up and completion.
• You’ll coordinate across teams and stakeholders to keep priorities and deliverables moving forward.
• You’ll anticipate needs, troubleshoot issues and adjust quickly as priorities change.

Skills and Qualifications
• 3–5 years of Executive Assistant or senior administrative support experience.
• Demonstrated experience supporting VP-level or other senior executives.
• Strong PowerPoint skills, with experience preparing professional executive presentations.
• Excellent written and verbal communication skills with confidence interacting with senior stakeholders.
• Strong organization, prioritization and multitasking skills in a fast-moving environment.
• Ability to work independently, exercise sound judgment and learn quickly.
• Canva experience is considered an asset.

Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals.All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.