Senior Administrative Assistant

Location: North York, Toronto, ON, On-site 5 days per week to start, with potential for a hybrid arrangement if extended
Language: Strong written and spoken English communication skills required
Duration: 3-month contract, with potential to become permanent based on performance
Background Check Requirement: Three professional references, criminal background check and credit check required

About the Opportunity
We’re hiring a Senior Administrative Assistant to join an established professional services organization in North York. This opportunity is ideal for someone who enjoys variety and wants to play an important role in keeping an office organized, efficient and running smoothly.

Working closely with executives and senior management, you’ll take on a mix of office administration, facilities coordination and administrative support. You’ll have the autonomy to manage day-to-day priorities, coordinate with internal and external partners and contribute to projects that support an efficient and professional workplace.

What’s In It for You
• Gain valuable exposure working closely with executives and senior management.
• Take ownership of varied responsibilities across administration, office operations, facilities and special projects.
• Join a professional, collaborative environment where initiative, reliability and strong execution are valued.
• Opportunity for the position to become permanent based on performance.

Your Responsibilities
• You’ll support day-to-day office operations and help ensure the workplace remains organized, efficient and well maintained.
• You’ll coordinate facilities-related needs, maintenance and service requests while working with external vendors and service providers.
• You’ll provide administrative and project support to executives and senior management, helping priorities and deliverables stay on track.
• You’ll support workplace procedures, documentation and operational requirements, including facilities-related compliance.
• You’ll prepare communications, reports and other administrative materials as needed.
• You’ll contribute to process improvements and take ownership of ad hoc administrative and operational projects.

Skills and Qualifications
• 3+ years of experience in office administration or a similar administrative role.
• Post-secondary diploma or degree in Business, or equivalent.
• Strong Microsoft Office skills and confidence learning and working with technology.
• Excellent written and verbal communication skills, with a professional and approachable style.
• Strong organizational, time-management and problem-solving skills with excellent attention to detail.
• A proactive, resourceful and confident approach, with the ability to work independently and follow priorities through to completion.
• Reliable, punctual and adaptable, with the ability to manage multiple priorities in a professional environment.

Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals.All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.