Executive Assistant

Location: Toronto, ON, Hybrid, 4 days on-site per week
Language: Strong written and spoken English communication skills
Duration: 7-month contract, with potential to extend
Background Check Requirement: Criminal record and credit checks required

About the Opportunity
This is an exciting opportunity to join a collaborative investment firm where teamwork, adaptability, and thoughtful support are highly valued. You’ll work closely with Associates and Senior Associates, helping a busy investment team stay organized across calendars, travel, meetings, operating company activities, and day-to-day priorities.

You’ll join a close-knit Executive Assistant team that works together, steps in when someone needs support, and values calm, confident communicators. The role offers plenty of variety and room to take on more as you build relationships and become comfortable with the team.

What’s In It for You
• Competitive compensation in the $70,000 to $80,000 annualized range
• Exposure to a fast-paced investment environment and a variety of projects
• A welcoming, team-oriented culture where people genuinely help one another
• Opportunity to expand your responsibilities and potentially extend beyond the initial contract

Your Responsibilities
• You’ll manage complex calendars, schedule calls across time zones, and proactively resolve conflicts.
• You’ll coordinate domestic and international travel, researching efficient routes and anticipating delays, cancellations, and alternative options.
• You’ll prepare expense reports and support travel-related administration.
• You’ll assist Associates and Senior Associates with data rooms, document coordination, meetings, and miscellaneous administrative needs.
• You’ll support operating company activities, including board meetings, sales-process calls, and other logistics.
• You’ll pitch in on annual meetings, team events, presentations, recruiting, and special projects as priorities evolve.

Skills and Qualifications
• 2–4 years of administrative, coordination, or Executive Assistant experience, ideally within financial services, investment, insurance, professional services, or another corporate environment
• Strong complex calendar management, scheduling, travel coordination, and expense reporting skills
• Proficiency with Microsoft Outlook, Teams, Word, Excel, and PowerPoint
• Excellent written and verbal communication skills with strong attention to detail
• A proactive, adaptable approach, with the confidence to identify where help is needed and take initiative
• A calm, collaborative, service-oriented style with sound judgment and discretion
• Strong problem-solving skills, including the ability to think ahead and find efficiencies

Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals.All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.