Administrative Assistant

Location: Downtown Ottawa, ON, fully on-site
Language: Strong written and spoken English required, French is an asset
Duration: 2-month contract with potential to extend, starting ASAP
Background Check Requirement: Criminal record check and professional references required

About the Opportunity
We’re looking for an experienced Administrative Assistant to step into a key support role with a small, professional industry association in downtown Ottawa. This is an excellent opportunity for someone who enjoys being at the centre of a busy office, balancing administrative priorities while creating a welcoming, organized environment.

Working closely with the CEO and broader team, you’ll provide hands-on administrative and office support where initiative is valued. This role is fully on-site, Monday to Friday, with hours of 8:30 a.m. to 4:30 p.m. or 9:00 a.m. to 5:00 p.m.

What’s In It for You
• Competitive hourly rate of $22 to $25 per hour
• Convenient and accessible downtown Ottawa location
• Consistent weekday schedule with a one-hour lunch
• Opportunity to work closely with senior leadership in a small, collaborative environment
• Two-month contract with potential for extension

Your Responsibilities
• You’ll manage day-to-day administrative priorities, anticipating needs and keeping tasks moving forward
• You’ll provide professional reception support, including welcoming visitors and managing mail and deliveries
• You’ll coordinate travel arrangements, hotels, meetings and other logistics as required
• You’ll support board activities, including meeting coordination, materials and minutes
• You’ll prepare documents and presentation decks using common office software
• You’ll help keep office operations running smoothly by ordering supplies and maintaining shared spaces, including the communal kitchen

Skills and Qualifications
• 3 to 5 years of administrative experience in a professional office environment
• Strong organizational and multitasking skills, with the initiative to identify what needs to be done
• Professional communication skills and sound judgment when handling confidential information
• Strong technical aptitude and confidence learning and using office software
• Experience preparing presentations, coordinating meetings and supporting travel arrangements
• Professional, business-casual approach suited to a corporate office environment
• French-language skills are considered an asset

Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals.All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.