Executive Assistant

Location: Burlington, ON (Hybrid, 4 days on-site and 1 day working from home)
Language: Bilingual English and French, with strong written and spoken communication skills in both languages
Background Check Requirements: Criminal Record Check and employment references

About the Opportunity
This is a highly visible opportunity for an experienced Executive Assistant to support the President and Executive team of a national organization. In a dynamic environment where priorities can shift quickly, you’ll bring organization, professionalism, and structure to the Executive Office while helping senior leaders stay focused on what matters most.

More than a traditional administrative role, this position offers the opportunity to become a trusted partner to senior leadership and help shape how the Executive Office operates. You’ll have the autonomy to establish effective ways of working, anticipate needs, and make an immediate impact.

What’s In It for You
You’ll join a collaborative environment that values professionalism, initiative, and strong relationships. This is a full-time, permanent position that offers extended health and dental care, vision and life insurance, disability coverage, an employee assistance program, RRSP matching, profit sharing, paid time off, mileage reimbursement, and on-site parking.

Your Responsibilities
• You’ll manage the President’s complex calendar, priorities, travel arrangements, and day-to-day administrative requirements.
• You’ll coordinate Executive leadership meetings, including agendas, meeting materials, minutes, action items, and follow-up.
• You’ll prepare polished correspondence, reports, presentations, and other Executive-level documentation.
• You’ll manage sensitive and confidential information with discretion, sound judgment, and integrity.
• You’ll communicate professionally with internal and external stakeholders on behalf of the Executive Office.
• You’ll anticipate emerging needs, manage shifting priorities, and support strategic initiatives and special projects.

Skills and Qualifications
• 5+ years of experience providing Executive-level administrative support to senior leaders or C-suite executives.
• Bilingual English and French communication skills, with strong written and spoken abilities in both languages.
• Post-secondary education in Business Administration, Office Administration, Executive Administration, or a related field.
• Advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and virtual meeting platforms.
• Proven experience managing complex calendars, Executive travel, meetings, confidential information, and competing priorities.
• Exceptional written communication skills, including professional correspondence, meeting minutes, and Executive reports.
• Strong judgment, discretion, attention to detail, accountability, adaptability, and relationship-building skills.

Note from the Hiring Manager
“We’re looking for someone who can become a true partner to our President and Executive team. You’ll have the opportunity to bring structure, anticipate what’s needed, and really put your professional mark on how the Executive Office operates.”

Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals.All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.