Office Manager

Location: Oakville, ON, Hybrid, minimum 3 days on-site, free on-site parking
Language: Strong written and spoken English communication skills
Duration: 3-month contract, with a strong possibility of becoming permanent
Background Check Requirement: Criminal record check and professional references required

About the Opportunity
We’re hiring an Office Manager to join an established organization with a collaborative workplace culture and a strong focus on teamwork. With the business growing and priorities evolving, this newly added support role is ideal for someone who enjoys variety, takes initiative, and is comfortable stepping in wherever support is needed.

You’ll work alongside another Office Manager, sharing responsibilities across facilities, fleet administration, employee support, IT coordination, vendors, and workplace initiatives. Your primary focus will likely be facilities and fleet coordination, while providing broader support as needs shift.

What’s In It for You
Join a welcoming team where collaboration and a positive attitude matter. You’ll gain exposure to a broad range of office operations, learn directly from an experienced Office Manager, and have opportunities to take on new responsibilities as you grow. Training is available for many of the role’s processes and system.

Your Responsibilities
• You’ll support facility operations, including vendors, maintenance, renovations, supplies, and general workplace readiness.
• You’ll coordinate fleet administration, including employee vehicle setup, insurance information, assignments, maintenance, fuel cards, rentals, and related documentation.
• You’ll assist with employee onboarding and offboarding, including coordinating computers, headsets, mobile devices, and other workplace equipment.
• You’ll provide administrative and project support to the Office Manager and Country Director.
• You’ll pitch in with travel and expense processes, purchasing, invoices, workplace events, and other operational priorities as needed.
• You’ll collaborate with vendors, employees, HR, Finance, Purchasing, IT, and other internal partners.

Skills and Qualifications
• 2+ years of office management, office coordination/management, or similar experience in a corporate office environment.
• A proactive, go-getter mindset with a genuine willingness to jump in, learn, and wear multiple hats.
• Strong organization and follow-through, with the ability to manage changing priorities without losing sight of details.
• Excellent interpersonal and communication skills, with a friendly, collaborative approach.
• Comfort coordinating with employees, vendors, and cross-functional teams.
• Experience with facilities, fleet, administrative, or workplace operations is an asset.
• Familiarity with SAP or Concur is an asset.

Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals.All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.