Administrative Assistant (Insurance)

Location: Mississauga, ON – On-site, 5 days per week
Hours: 37.5 hours per week (8:00 a.m.–4:00 p.m. or 9:00 a.m.–5:00 p.m.)
Contract: 3 months, with possibility of extension
Pay Rate: $30–$33 per hour
Parking: Paid underground parking available for $44/month

About the Opportunity
Are you an organized administrative professional with experience supporting insurance processes and managing detailed documentation? We are partnering with a public-sector organization seeking an Insurance & Administrative Coordinator to provide administrative support to its Legal and Insurance team on a 3-month contract, with the possibility of extension.

Working as part of a small, collaborative team of four, you will support contract administration, insurance renewals, certificates of insurance, document management, and day-to-day coordination with internal teams and external partners. This is a fast-paced environment with plenty of moving pieces, making it a great opportunity for someone who enjoys staying organized, taking initiative, and keeping important processes on track.

What’s In It for You
Join a small but mighty team where you’ll have experienced colleagues available to support you while taking ownership of meaningful administrative work. You’ll contribute to an organization whose work supports essential water services and communities across Ontario. This contract also offers the possibility of extension.

Your Responsibilities
• You'll provide day-to-day administrative support to the Legal and Insurance team, helping manage competing priorities in a fast-paced environment.
• You'll coordinate agreement and contract signature processes, supporting the administration of approximately 200 active contracts.
• You'll organize and maintain electronic files, documentation, correspondence, and business information.
• You'll support the annual insurance renewal process by organizing certificates of insurance, saving documentation, and distributing certificates to internal business development stakeholders.
• You'll coordinate requests for new certificates of insurance and correspond with the insurance broker and internal business development managers.
• You'll support insurance coverage adjustments and coordinate related information with the Finance team.
• You'll assist with presentations and other administrative documentation as required.
• You'll use Microsoft Teams, Excel, PowerPoint, PDF tools, and the broader Microsoft Office suite to support daily activities.

Skills and Qualifications
• 3–5 years of relevant administrative and/or insurance experience, with insurance experience strongly preferred.
• Experience supporting insurance-related administration, documentation, or coordination.
• Strong organizational and time-management skills with the ability to manage a high volume of documents, requests, and changing priorities.
• Proficiency with Microsoft Teams and the Microsoft Office suite, including Excel and PowerPoint.
• Experience working with PDF documents and electronic filing and document-management processes.
• Strong written and verbal communication skills with the ability to correspond professionally with internal stakeholders and external partners.
• Excellent attention to detail, particularly when working with contracts, insurance certificates, and other important documentation.
• RIBO/CAID, CRM, or CIP designation is considered an asset.

Note from the Hiring Manager
“We’re a small but mighty team with lots moving at once, and you’ll have people around you to provide support. We’re looking for someone who can help keep our contracts, insurance documentation, and administrative processes organized while contributing to work that ultimately supports communities and their access to water.”

Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals.All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.