Administrative Assistant

Location: Toronto, ON, On-site, Monday to Friday
Language: Strong written and spoken English required
Duration: Contract, August 31 to November 13
Background Check Requirement: Criminal Record Check required

About the Opportunity
This is an opportunity to bring your administrative skills to a purpose-driven organization in the child and family services sector. Working alongside teams supporting children and families through challenging circumstances, you’ll help keep important information, records and day-to-day operations organized and moving forward.

While you won’t work directly with clients, the environment can involve sensitive and emotionally difficult situations. You’ll be part of a collaborative team that values professionalism, discretion and compassion, so comfort working around challenging subject matter and occasionally emotional interactions is important.

What’s In It for You
You’ll gain meaningful administrative experience in a fast-paced, people-focused environment while working with established systems and processes. This is a great opportunity for an adaptable administrator who enjoys supporting a team, building new skills and contributing to work that has a direct community impact.

Your Responsibilities
• You’ll provide administrative and reception support, responding to general inquiries and directing calls appropriately.
• You’ll conduct accurate record searches and create or update records using CPIN, FastTrack and legacy systems.
• You’ll prepare correspondence, reports, spreadsheets, schedules, meeting minutes and statistical records.
• You’ll support team operations by coordinating rooms, supplies, mail, scanning, forms and schedules.
• You’ll provide basic support to staff using computer, technology and virtual meeting applications.
• You’ll handle confidential and sensitive information with professionalism and sound judgment.
• You’ll step in to support other administrative and reception functions as needed.

Skills and Qualifications
• 1–2+ years of recent administrative or reception experience with hands-on administrative responsibilities.
• Secondary School Diploma or an equivalent combination of education and relevant experience.
• Strong proficiency with Microsoft Office, computer applications and video meeting platforms.
• Excellent organization, customer service and written and verbal communication skills.
• Demonstrated discretion when handling confidential or sensitive information.
• Ability to remain professional, patient and composed in a fast-paced environment involving sensitive situations.
• Experience with a Children’s Aid Society, CPIN, FastTrack or similar child and family services systems is a strong asset.

Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals.All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.