Administrative Assistant

Location: Etobicoke, Ontario, fully on-site, five days per week
Language: Strong written and spoken English required, bilingualism is an asset
Duration: Full-time, one-year renewable contract
Background Check Requirement: To be determined
Salary: $70,000–$85,000

About the Opportunity
This is an opportunity for an experienced Administrative Assistant to become a trusted resource within a busy industry association. Working across administration, executive support, operations, membership, programs, and events, you’ll help keep day-to-day priorities organized and moving forward.

You’ll support senior leaders and collaborate with a small, high-performing team whose work connects with members, government, and external partners. The pace can shift throughout the year, making this a great fit for someone who enjoys autonomy, variety, and stepping in wherever their expertise is needed.

What’s In It for You
You’ll receive a competitive salary of $70,000–$85,000, health and dental benefits, and three weeks of vacation with some flexibility. You’ll also gain broad exposure across executive support, operations, accounting administration, membership, programs, and events, with the autonomy to take ownership of your work.

Your Responsibilities
• You’ll provide day-to-day administrative and office support, proactively identifying priorities and keeping the workplace organized and efficient.
• You’ll support senior leaders with calendars, meetings, travel coordination, correspondence, and follow-up activities.
• You’ll assist with invoicing, basic banking and accounting administration, Excel data maintenance, mail merges, and document preparation.
• You’ll support membership administration, registrations, programs, events, and coordination with venues and external partners.
• You’ll prepare correspondence, reports, and meeting materials while tracking deadlines and action items.
• You’ll handle sensitive, political, legal, and confidential information with professionalism and discretion.

Skills and Qualifications
• 10+ years of administrative, operational, or executive support experience, ideally in a fast-paced professional environment.
• Demonstrated ability to work independently, anticipate needs, and take ownership with limited direction.
• Strong organization, judgment, adaptability, and attention to detail when priorities shift.
• Advanced proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, and SharePoint.
• Experience with Adobe for PDF editing, forms, and document preparation.
• Strong written and verbal communication skills, with bilingualism considered an asset.
• Experience in legal, government, non-profit, association, consulting, or another confidential environment is an asset.

Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals.All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.